Meredith Ellis Design is looking for an experienced Bookkeeper/Administrative Assistant who is highly motivated, organized and a team player to join our firm.
Bookkeeping Responsibilities:
* Set up new projects and Sales Tax Codes with assistance of firm’s accountant
* Enter client payments and pay vendors
* Assist firm’s accountant with reconciling bank and credit card accounts
* Monitor cash flow and assist in quarterly projections
* Create Work in Progress reports weekly and meet with team to review
* Manage magazine subscriptions
* Work with IT support to service or purchase new equipment or software updates (ie. Printers, CAD, etc.)
* Work with accountant to file year-end financial related paperwork and billing
Administrative Assistant Responsibilities :
* Answer phone calls and relay messages to the design team
* Receive and process mail and packages that come to the office
* Order and keep track of office supplies
* Liaison with building agent on Key Fobs, building access, etc.
* Oversee office Maintenance
* Greet all visitors including clients, vendors, and delivery companies
* Field potential client requests
* Schedule client and vendor meetings, book appointments, RSVP to events, and manage the calendar for the Principal
• Responsible for handling Principal’s personal administrative needs and Time Entry Log
* Schedule and manage photo shoots, plus archive/organize project imagery
* Arrange travel/accommodations for Principal and team
* Act as point of contact for PR team, handling press inquiries and provide imagery/information as needed
* Liaison with website designer to keep website up to date
* Liaison with social media/ events team member to coordinate and update social media and website newsletter
* Help coordinate office functions/parties/events.
* Client / Vendor gift planning and expediting
Requirements:
* Must be familiar with accounting and Studio Designer
*Strong organizational skills and attention to detail
* Excellent verbal and written communication skills
* Ability to take initiative and problem solve
Meredith Ellis Design is a high-end Interior Design firm based in Dallas with project across the US.
We create curated, classic, and sophisticated interiors reflecting our clients’ individual personalities and style.
Meredith Ellis is also the Owner and Founder of JAMES Showroom, a boutique to-the-trade Showroom with locations in Texas and New York, and the owner of her eponymous textile line, Meredith Ellis Textiles.
