This role is responsible for completing day-to-day bookkeeping and related financial services for a steady client roster of interior design clients. Candidates must be based in the United States.
Tasks include but are not limited to:
-Maintain client financial records in accounting software through monthly reconciliations and historical reconciliations; work with Proposals, POs, Invoices, Accounts Payable, Accounts Receivable, Income, Expenses, General Ledger, and Sales Tax.
-Work with accounting information on a Cash Basis and Accrual Basis.
-Sync bank statements and enter transaction data in financial software on a weekly, biweekly, or monthly basis. Reconcile data on a monthly basis for all accounts.
-Prepare monthly financial statements and reports while ensuring accuracy and compliance with accounting standards. Prepare other custom financial reports upon request.
-Manage priorities to close each month in an efficient manner.
-Handle large amounts of data entry for long term historical reconciliation projects.
-Assist with setting up new software accounts for clients - Chart of Accounts, sales tax rates, settings, and preferences.
-Prepare sales tax reports and file sales tax in various states.
-Use payroll software to prepare payroll reports and run payroll in various states.
-Identify and troubleshoot financial issues and software issues with the internal team.
-Communicate daily with various internal departments and team members.
-Be the first point of contact for clients to answer questions about financial coding, software issues, or project requests.
-Interact with clients with warmth and expertise by email, phone, and video conferencing.
-Data entry to assist our procurement team - Items, Pricing, POs, and Invoices.
The ideal candidate will be familiar with the intricacies of bookkeeping for the interior design industry, retail, or related industry. They will have a strong attention to detail and understanding of accounting and bookkeeping terminology and best practices. They will be proactive in their work, willing to share new ideas, and eager to contribute to the team!
Requirements:
-3+ years experience in a bookkeeping or finance role in the interior design, retail, or related industry
-Strong knowledge of accounting practices and the differences between Cash and Accrual accounting
-General knowledge of US tax code and ability to read and interpret tax returns is a plus
-Experience with accounting functions in the industry software Studio Designer and Design Manager. Training on advanced accounting functions in the software can be provided
-Experience with other industry software including Houzz Pro/Ivy is a plus
-Experience with QuickBooks software is a plus
-Experience with payroll software including ADP, Justworks, and Gusto
-Experience with Microsoft Office, especially Excel
-Experience with Google Drive, especially Google Sheets
-Strong organizational skills
-Demonstrate strong attention to detail and uphold strict confidentiality standards when handling sensitive information
-Ability to self-direct work and manage competing and shifting priorities
-Confidence and clarity when interacting with clients
Benefits:
Fully remote
11 paid holidays per year
Paid days off between Christmas and New Year’s
1 paid day off for your birthday
15 days paid vacation
7 sick days
Parental leave
Medical, Dental, and Vision Insurance
Laptop computer and related computer equipment
Salary Range:
$75,000-$85,000 depending on experience
Please do not contact LLM Purchasing directly; applications should only be made through BOH.
LLM Purchasing offers outsourced full service business support for interior design firms of all sizes. Our clients are nationwide. Our team is fully remote, but our management team is primarily based in the NYC metro area. We have a combined 40+ years of industry experience and have managed over $75 million in project spend. Our philosophy is to let designers design while we handle the rest! Our team supports clients with bookkeeping, purchasing, software support, and consulting needs.
