We are seeking a highly organized, proactive Administrative Assistant to support the firm’s leadership team. This role is central to daily operations and requires strong judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced, creative environment.
Key Responsibilities
Manage complex calendars for partners, including meetings, site visits, presentations, and travel
Coordinate domestic and international travel (flights, accommodations, itineraries)
Anticipate needs and resolve scheduling or logistical conflicts
Screen and prioritize communications; maintain accurate contact records
Organize internal and external meetings with clients, consultants, and project teams
Manage licenses, continuing education, timesheets, and expense reports for leadership
Support marketing initiatives, events, and presentations
Assist with administrative tasks for finance and operations, including documentation and registrations
3–7 years of experience supporting senior leaders, ideally in architecture, design, or a fast-paced environment
Professional, discreet, and experienced working with high-profile clients
Strong organizational and multitasking skills
High level of integrity and sound judgment
Proficiency in Microsoft Office and Adobe Creative Suite
Excellent written and verbal communication skills
Collaborative, detail-oriented, and proactive
Interest in architecture or design is a plus
Award-winning, design-focused architecture firm based in Manhattan, specializing in high-end residential homes across the U.S. and internationally. Our work blends traditional foundations with modern design, combining hand illustration and advanced technologies.
Benefits & Work Environment
Collaborative, design-driven studio culture
Midtown Manhattan location near major transit
Hybrid schedule: 4 days in-office, 1 day remote (after 90 days)
Comprehensive health coverage (medical, dental, vision), plus life and disability insurance
Paid time off + 10 holidays
401(k) with match and profit-sharing
Performance-based bonuses and active studio culture
