Office & Logistics Manager
Company: Kate Figler Interiors
Duration: Full-time
Date Posted: 02/27/24
Category: Office Management
Location: Nashville
Salary: 50-100k
Job Description

Kate Figler Interiors is looking for a professional, organized and self-motivated Office & Logistics Manager. The Office & Logistics Manager will support the Principal and Senior Designer and play a pivotal role in ensuring the smooth operation of KFI’s office by providing administrative support across various departments. **Please note, this position is administrative and is not a design role.**

Responsibilities will vary from day to day but will mostly include:

- Data entry into project management software; this will include a project’s digital files, product pricing/imagery, order/payment confirmation, warehouse information and all other pertinent information
- Main point of contact between KFI and receiving warehouse, coordinating and meeting with installers and clients on site
- Main point of contact between KFI and vendors; candidate will manage all purchase orders
- Oversee installations and trade visits and help scheduling these appointments
- Resolve all product damages and claims
- Upload designers’ meeting notes into Google Drive or attend meetings to take notes as needed
- Daily tracking of purchased items within KFI pipeline, updating all project management software accordingly
- Maintain office calendar, updating it with client meetings, vendor meetings, site visits, installs, etc.
- Email all clients and trades 24 hours before meeting/event to confirm details
- Regularly communicate with clients as to the status of their project and associated deliverables
- Accept office deliveries and packages and deliver to relevant clients/workrooms/showrooms
- Work with Principal to invoice clients post install in a time-sensitive manner
- Organize and maintain sample library
- Support bookkeepers with questions re: invoices and purchase orders
- Assist with photoshoots
- Help with office errands

Job Requirements

- 4+ years relevant work experience, preferably for an interior design firm
- Proficient in Google Workspace
- Experience with KFI internal project management software a plus (Houzz Pro, Airtable, Keynote)
- Knowledge of trade resources and vendors preferred
- Excellent attention to detail, highly organized and good at multitasking
- Strong written and verbal skills; candidate must be comfortable being assertive when the situation requires it
- Experience with client services and ability to maintain a proactive and friendly attitude with clients and trades
- A firm understanding of purchasing protocol with specific experience creating, maintaining and coordinating systems that facilitate these processes
- Troubleshooting skills
- A flexible and can do attitude; we are a small firm and are all accustomed to having to "wear many hats"

About our Company

Kate Figler is a Nashville-based designer who specializes in layered and timeless interiors that speak to her clients’ unique personalities and taste. A lover of color and pattern, Kate strives to create spaces that mix luxurious fabrics, natural textures, and both traditional and contemporary elements. While born and raised in New England, Kate’s relocation to Nashville helped distinguish her style and aesthetic. Her rooms blend both the charm of the Northeast and the character of the South. You’ll see a mix of elegant antiques, gorgeous textiles, and fresh interpretations of classic designs that all work together to make her rooms one of a kind. Kate’s work has been seen in The Wall Street Journal, AD Online, Elle Decor Online and Nashville Lifestyles magazine where she was named one of Nashville’s “Up and Coming Designers” in 2021.


Kate Figler

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