POSITION TITLE: Director of Business Operations & Visionary Support
Full-Time | In-Office | Based in Mountain View, CA | Interior Design Industry
WHAT YOU’LL OWN
1. Operational Excellence
-Oversee and improve day-to-day operations of the design studio
-Audit, build, and maintain streamlined systems and SOPs for efficiency
-Create company scorecards, dashboards, and workflows to monitor team deliverables and progress
2. Project & Task Management Leadership
-Lead implementation and optimization of project management platforms (Asana, ClickUp, or equivalent)
-Create systems from scratch when needed, including task templates, pipelines, and reporting structures
-Train and mentor team members on new systems and tools, ensuring confidence and consistency in use
3. People & Culture Management
-Lead the onboarding, training, mentorship, and development of the team
-Implement performance reviews and support team growth aligned with studio standards
4. Marketing Support
-Support the Creative Director in executing marketing initiatives and content calendars
-Ensure consistency of brand tone, presence, and positioning across platforms and materials
5. Business Development Support
-Spearhead studio readiness for new initiatives and areas of service
-Ensure operations and marketing strategies are integrated to support long-term company success
6. Executive Support
-Anticipate and fulfill the Creative Director’s needs for internal clarity and studio performance
-Provide calm, professional leadership and structure in a high-energy creative environment
-Serve as the direct point of accountability for team execution and task fulfillment
POSITION OVERVIEW
The Director of Business Operations is a trusted leadership role aligned with the Creative Director’s vision and empowered to lead operational execution across the studio.This person brings structure, clarity, and positive energy to every initiative, while elevating accountability, communication, and excellence at every level of the business. This is a fully in-office position, Monday through Friday, with operating hours and additional hours as needed to maintain a consistent and high-performing company rhythm.
WHO YOU ARE
-Exceptionally organized, proactive, and polished
-Deeply loyal, grounded, and service-minded
-Positive, supportive, nurturing, and collaborative
-Experienced in high-level business operations, reporting, and project management
-Passionate about luxury design, elevated service, and excellence in all you do
-Confident in holding others accountable while maintaining a gracious presence
-Enthusiastic about creating clarity, processes, and growth-oriented change
SKILLS & QUALIFICATIONS
-5+ years of experience in business operations, project management, or executive leadership
-Experience in a luxury, creative, or service-based industry preferred (interior design, hospitality, fashion, etc.)
-Expertise in Asana, ClickUp, or equivalent task/project management tools
-Confident developing and training teams on new software, workflows, and internal systems
-Strong understanding of KPIs, scorecards, and business dashboards
-Excellent communication, leadership, and interpersonal skills
-Adept in systems thinking, implementation, and process improvement
TO APPLY
Please submit your resume and a thoughtful cover letter that reflects your alignment with this opportunity, your professional strengths, and why you feel called to support a visionary interior design studio at a high level.
WHY THIS ROLE IS SPECIAL
This role is for a driven, grounded professional who is inspired by excellence, thrives in a high-caliber environment, and loves bringing order, structure, and flow to a creative business. This is a position for someone who finds joy in making a meaningful difference, supporting a powerful vision, and leading with integrity, clarity, and a lighthearted energy that uplifts everyone around them.
ABOUT US
Spectrum Interior Design is a luxury interior design firm specializing in large-scale estate development with a holistic approach that blends architectural precision, custom craftsmanship, and resort-level elegance. Our clients entrust us with their most significant investments, and we pride ourselves on delivering excellence, warmth, and integrity in every detail. We are in an exciting phase of expansion and seeking an extraordinary right-hand leader to join our studio full-time in person to support and drive forward all business operations, team management, and internal systems across the studio.
NOTE: We’re not accepting calls or emails for this position at this time. Candidates who do not complete the application form will not be considered.
