The Project + Studio Coordinator supports the smooth day-to-day operation of the studio by managing documentation, scheduling, and administrative coordination across active projects. This is a client-facing, execution-focused role that requires strong written communication, organization, discretion, and follow-through. This is not a design role.
Reporting to the Director of Operations + Procurement, the Coordinator works closely with the Principal/Creative Director, design team, vendors, and clients. The role averages 15–20 hours per week to start and includes standing client and internal meetings with mandatory attendance. The primary purpose of the role is to reduce friction for the design team so they can remain focused on design, decisions, and client work.
Key Duties
-Attend client meetings and internal team charrettes
-Take and distribute meeting notes with action items within 24 hours
-Draft post-meeting client follow-ups for review
-Track action items and follow up on deadlines
-Maintain digital and physical project binders and shared drives
-Manage document versioning and file organization
-Coordinate scheduling for meetings, site visits, and milestones
-Prepare meeting, site, and install packets as needed
-Support studio operations (supplies, printing, shipping/receiving)
-Manage vendor samples and maintain the sample library
-Support studio systems, templates, and trackers
Skills + Experience
-1–3 years in an administrative, coordination, or operations role
-Experience in a design-related studio or creative environment is a plus
-Strong written communication and attention to detail
-Highly organized; able to manage multiple priorities
-Comfortable with calendars, shared drives, and documentation systems
-Professional, reliable, and confident in client-facing communication
This is a contract position with competitive pay, with the potential to grow into a full-time role as the studio grows. A formal 90-day review will assess alignment, effectiveness, and capacity.
Located in the historic German Village of Columbus, Ohio, Studio Black Ink is a full-service interior design firm specializing in bespoke residential and hospitality interiors, as well as procurement services for both residential and commercial projects.
Our process is both professional and approachable, ensuring every project is personalized and effortlessly executed. We create joy, comfort and build experience through interior design and seek clients who are looking for a lasting relationship in creating timeless beauty together for years to come. Through a thoughtful and thorough design process, we craft carefully curated interiors that reflect each client’s unique vision and lifestyle.
