We are seeking a Project & Procurement Coordinator who thrives at the intersection of design, logistics, and financial management. This team member ensures that furniture, fixtures, finishes, and other project items move smoothly from specification to purchase to installation while maintaining accurate financial tracking and clear communication with vendors and clients. This position reports to the COO and works closely with the design team.
Procurement & Vendor Coordination
• Request pricing and lead times from vendors and manufacturers
• Coordinate order placement, deposits, and balance payments
• Prepare and maintain procurement tracking spreadsheets or database records
• Track production timelines and shipping schedules
• Follow up with vendors on active orders and delivery updates
• Maintain organized vendor communications and documentation
• Assist in preparing procurement packages for client approval
• Perform QA/QC review of procurement-related financial records
• Coordinate with the warehouse team for receiving, inspection, and documentation of delivered items
• Monitor procurement expenses relative to project budgets
Project Coordination
• Assist in the development and tracking of project and furniture budgets
• Maintain and update project procurement tracking tools
• Coordinate internal project status updates and weekly reviews
• Send meeting reminders and distribute meeting notes after client meetings
• Support the design team in tracking specifications and project selections
• Help ensure procurement timelines align with installation schedules
• Coordinate project installations with internal and external install teams
Bookkeeping Support
• Maintain accurate financial records within QuickBooks
• Categorize expenses and reconcile procurement-related transactions
• Assist with monthly financial reporting and project cost tracking
• Ensure procurement data aligns between accounting and project tracking systems
• Track all procurement-related A/R & A/P
• Experience in bookkeeping, product procurement, logistics coordination, or a related operations role
• Strong proficiency with QuickBooks (required)
• Experience with Google Suite, Studio Designer or Programma is highly desirable
• Excellent written communication skills
• Strong attention to detail and organizational ability
• Ability to manage multiple projects and deadlines simultaneously
• Comfort working with spreadsheets and tracking systems
• Self-directed and proactive problem-solving mindset
Preferred but not required:
• Experience in the interior design, architecture, or construction industry
• Bookkeeping or accounting background
• Experience with procurement workflows for furniture or materials
Studio Plow is a design-forward interior design and architecture studio creating highly customized residential and boutique commercial environments. Our work blends modern restraint with warmth, craft, and deeply considered detailing. We prioritize strong concept development, bespoke elements, and thoughtful materiality across every project.
