AVID Operations is an interior design consultancy specializing in bookkeeping services as well as process development, technology integration and custom trainings for Interior Designers.
We are seeking a part-time Account Manager/Bookkeeper to support our interior design clients. The ideal candidate is tech-savvy, detail-oriented and has an acute sense of numbers. This is a remote, part-time, non-exempt position with a flexible schedule. Schedule will range from 20-30 hours a week with the potential to grow.
Responsibilities include but are not limited to the following:
ACCOUNTING
- Credit card and banking transaction posting + reconciliation
- AP management + payment processing
- Client funds on account + AR management
- Purchase and time billing invoicing
- Financial budgets and reporting
- Dues and subscriptions management
- Monthly + Quarterly sales tax filing
- End of year accounting initiatives
PAYROLL + BENEFITS
- Employee expense report and reimbursable management
- Employee daily time tracking management
- Payroll reports, supporting forms and documentation
- Employee benefits management to include holidays, paid time off, 401k, etc.
- Workman’s comp audits
- Handbook development support
- Policy compliance
- Employee onboarding + separation
BUSINESS COMPLIANCE
- Statement of Information filing
- Business license renewal
- Tax return preparations for CPA
- All IRS and FTB action notices
- 1099 reporting
- Insurance management
ADMINISTRATIVE
- Remotely attend weekly team meetings
- Task management using AVID Operations preferred software
- Procedure update management and team trainings
- Research new company initiatives as they relate to operations, accounting and technology
JOB REQUIREMENTS
- Candidates must not only align with AVID Operations' (3) core values: Ethics, Growth, and Courage, but also possess a proven track record of consistently embodying these values
- Legal authorization to work in the United States
- Minimum 3 years’ experience working as a bookkeeper or in finance for the Interior Design Industry
- Studio Designer software experience (www.studiodesigner.com)
- Advanced knowledge of Google Workplace and Microsoft Office Suite
- Must be tech savvy with the ability to quickly learn new programs and apps
- Expert number sense and comprehensive understanding of accounting principles
- Must be highly organized and detail-oriented with strong problem-solving skills
- Must operate on a high level of professionalism with the ability to prioritize and meet deadlines
- Highly professional writing and verbal communication style
- Ability to maintain confidentiality and use discretion
- Note, this position will require a successful background check which we will initiate prior to the onboarding process
AVID Operations is an industry-leading consultancy specializing in bookkeeping, process development, and custom training for Interior Designers. We are committed to empowering our clients with efficient financial systems and seamless operations that drive growth and profitability.
