The Project & Office Coordinator supports the firm’s purchasing, billing, financial administration, project coordination, and day-to-day studio operations. This detail-oriented role works closely with the design team, Business Director, vendors, freight partners, warehouse, and bookkeeper to keep projects and business operations accurate, organized, and on schedule.

KEY RESPONSIBILITIES
• Work with the design team to request & organize vendor quotes, pricing, samples, drawings for approval, & other documentation, while providing administrative support throughout each project.
• Assist in establishing project timelines & ensure milestones are being met.
• Prepare client proposals, time-billing invoices, & vendor purchase orders; maintain accurate financial, procurement, & project records in Studio Designer.
• Process vendor & office payments, serve as a point of contact for accounts payable and receivable, & assist with bank and credit-card reconciliations & discrepancy research.
• Review vendor acknowledgements for pricing, quantities, specifications, & lead times.
• Coordinate with vendors, manufacturer representatives, freight partners, warehouse, and the design team regarding order status, incoming shipments, inventory, & installations.
• Prepare weekly and monthly financial and project management reports for the Business Director & Principal.
• Manage office, Principal, and PR calendars; order supplies; coordinate team events; & provide general administrative support.
• Improve internal systems through project-management tracking, process mapping, & development of operational resources.
• Assist the Business Director and Principal with business-development materials, product development, & additional business ventures as needed.
QUALIFICATIONS
• Strong attention to detail, organization, follow-through, & communication skills.
• Ability to manage multiple priorities independently and collaboratively in a fast-paced environment.
• Proficiency with Microsoft Excel and working knowledge of Studio Designer.
• 2+ years of bookkeeping, purchasing, or operations experience in the interior design industry.
• Ability to understand financial information and resolve discrepancies accurately.
• Resourceful, solutions-oriented approach to problem-solving & process improvement.
• Working Knowledge of high end interior design process.

Young Huh Interior Design is a growing interior design firm specializing in high-end residential and hospitality interiors. Named to the ELLE DECOR A-List and AD100, we are committed to bringing excellence and beauty to our clients’ homes and lives while fostering a collaborative and positive studio culture.

Please send resumes and cover letters to resumes@younghuh.com.

www.younghuh.com