RESPONSIBILITIES
Scheduling and Team Support:
Manage Creative Director's calendar, including reviewing meeting requests and ensuring no scheduling conflicts; coordinate team schedules to optimize productivity and efficiency.
Organize monthly all-team meetings; Coordinate bi-weekly office happy hours and company outings.
Assist architecture and interior design teams with client meeting preparation.
Book travel accommodations for site visits and installations.
Assist Operations Manager, Finance Manager & Managing Director as needed.

Office Management:
Oversee administrative tasks such as sending packages, organizing messengers, maintaining the sample closet.
Troubleshoot and coordinate office maintenance issues (HVAC, kitchen appliances, etc.) with building management and liaise with cleaning crew.
Order office supplies, snacks, refreshments, and manage inventory levels.

HR Support:
Assist HR Manager with reviewing resumes and scheduling interviews.
Coordinate onboarding and offboarding processes, including exit interviews.
Liaise with recruiters and IT team.
Update and maintain team policies and systems.
Respond to team PTO requests and general HR inquiries.

REQUIREMENTS
Proven experience as an office administrator, office assistant, or relevant role.
Excellent organizational and time-management skills.
Proficiency in Google Workspace.
Strong communication and interpersonal skills.
Ability to multitask and prioritize tasks effectively.
Knowledge of HR functions and procedures is a plus.

We are seeking a proactive and versatile Team Administrator to join our dynamic team at a fast-paced interior design firm. As the Team Administrator, you will play a crucial role in supporting our Directors and Managers, and ensuring the smooth operation of our office for all team members. The expected pay range for this role is $25-30 per hour DOE.

PERKS & BENEFITS
Positive, collaborative work environment
Generous time-off package that includes PTO, sick leave, all bank and federal holidays off, summer Fridays and summer and winter breaks (per approval by Directors)
Comprehensive benefits package including health, dental and vision insurance with employer contribution
Enrollment in 401k program
Contribution towards monthly membership for the building’s fitness center
Virtual medical benefits including Teladoc Virtual Health Program, HealthAdvocate Healthcare Support, and TalkSpace Online Mental Health Therapy
Contribution towards The Spring Meditation's Vedic Meditation course
Short-term and Long-term Disability Insurance and Supplemental Life Insurance
Commuter Benefits, Health Savings Account
Waterfront office space with amazing views and amenities including club lounge, fitness center (contribution towards monthly membership), rooftop cabana, bicycle storage and parking
Dog-friendly office and bi-weekly office happy hours
Summer Fridays in July and August

If this sounds like a great fit, we’d love to hear from you! Please send your resume to careers@chango.com for consideration.

Chango