Full Time - Receptionist /Executive Assistant (Murray Hill)
Small architectural award-winning firm is looking to fill a Full-time position of 40 hours a week. Fairfax & Sammons Architects specializes in high-end traditional residential design; the right candidate will work directly with our Managing Director, Executive Team and staff. The Ideal candidate will be a self-starter with strong organizational skills who understands a corporate administrative environment and has previous experience working in the design and construction industry.
Responsibilities will include but are not limited to:
-Punctuality and reliability are essential.
-Greet guests upon arrival. Courteous and professional demeanor.
-Strong work ethic and comfort level working in a high-volume environment
-Demonstrate ability to coordinate multiple projects concurrently, including providing necessary project status follow-up as directed
-Familiarity with phone systems and office technology. Excellent written and verbal communication skills. Strong MS Office Skills (Word, Excel, setting. and PowerPoint) Proficiency in Google Suite (Sheets, Docs, Email, Calendar) and Microsoft Office and Adobe Suite/Cloud
-Occasionally assist with graphic presentations and business development initiatives as directed by the Executive Team
-Exceptional time management abilities, including managing multiple calendars
-Open mail, distribute to appropriate parties
-Maintain the firm's reception, keeping front entry and common areas clean and tidy, kitchen, library, supply, and print room
-Keep office supplies well stocked.
-Should be able to roll up sleeves and help organize and clean storage area. Liaise with the property manager and coordinate facility maintenance services. Organize recycling and trash.
-Organize and maintain the Library books and flat-file drawings
-General assistance is provided to architects and bookkeepers/HR as needed. Ability to manage schedules and prioritize tasks.
Coordinate and schedule pick-ups, deliveries, and appointments.
-Run occasional errands, post office etc
-Ability to work independently while fostering a collaborative environment and functioning within our team structure
Hours are 8:30am-5:30pm with occasional OT. We offer competitive benefits: 2 weeks (80hrs) of paid vacation 1 week (40hrs) of personal/sick time 100% HMO-Medical, Dental & Vision benefits 401k with 3% employer matching.
Please send your resume with a cover letter to pdyal@fairfaxandsammons.com.
Fairfax & Sammons is an internationally recognized firm specializing in residential architectural design and urban design. The firm is headed by principal architects Anne Fairfax and Richard Sammons, who, along with their team of talented Project Managers and staff, oversee aspects in every project, providing the full scope of architectural services, including design, construction drawings and on-site construction administration.
We draw on individual strengths to provide a stimulating, creative and professional environment where our clients can be assured their needs will be met with the highest standards. The firm is committed to an architecture of tradition and innovation that offers solutions to contemporary issues.
Drawing inspiration from the wellspring of classical traditions, we have developed a body of work that reflects the theories of proportion and order, which have been passed down through scholarship and practice for generations. We endeavor to stimulate academic and artistic development through support of continuing education which keeps us adept in the unique language of classical and traditional architecture.
