Interior Design Studio
Position Overview
We are seeking a highly organized, detail-oriented Purchasing Coordinator to support the operational and financial side of our interior design studio. This role is critical to keeping projects running smoothly—from procurement and vendor coordination to accurate financial tracking and internal reporting.
The ideal candidate is proactive, dependable, comfortable managing multiple priorities, and enjoys working behind the scenes to support a creative team.
⸻
Key Responsibilities
Purchasing & Procurement
• Create, issue, and manage purchase orders for furniture, fixtures, materials, and finishes
• Coordinate with vendors, showrooms, and manufacturers regarding pricing, lead times, order confirmations, and shipping
• Track orders from placement through delivery, ensuring accuracy and timely follow-up
• Maintain organized procurement records, including quotes, invoices, order confirmations, and delivery documentation
• Coordinate with the design team and receiving/storage partners regarding deliveries, damages, backorders, and returns
• Assist with resolving vendor discrepancies, shortages, or damaged items
• Process vendor invoices and client-related expenses accurately and on time
• Track and reconcile project expenses to ensure alignment with budgets
• Maintain clean, organized financial records for internal reporting
• Assist with billing support, expense tracking, and documentation for accounting purposes
• Monitor outstanding invoices and follow up as needed
• Support month-end and project close-out processes
Studio & Team Support
• Work closely with designers to ensure procurement aligns with project timelines
• Maintain clear communication across vendors, internal teams, and external partners
• Support internal systems, workflows, and process improvements related to purchasing and financial tracking
We are seeking a highly organized, detail-oriented Purchasing Coordinator to support the operational and financial side of our interior design studio. This role is critical to keeping projects running smoothly—from procurement and vendor coordination to accurate financial tracking and internal reporting.
The ideal candidate is proactive, dependable, comfortable managing multiple priorities, and enjoys working behind the scenes to support a creative team.
⸻
Key Responsibilities
Purchasing & Procurement
• Create, issue, and manage purchase orders for furniture, fixtures, materials, and finishes
• Coordinate with vendors, showrooms, and manufacturers regarding pricing, lead times, order confirmations, and shipping
• Track orders from placement through delivery, ensuring accuracy and timely follow-up
• Maintain organized procurement records, including quotes, invoices, order confirmations, and delivery documentation
• Coordinate with the design team and receiving/storage partners regarding deliveries, damages, backorders, and returns
• Assist with resolving vendor discrepancies, shortages, or damaged items
• Process vendor invoices and client-related expenses accurately and on time
• Track and reconcile project expenses to ensure alignment with budgets
• Maintain clean, organized financial records for internal reporting
• Assist with billing support, expense tracking, and documentation for accounting purposes
• Monitor outstanding invoices and follow up as needed
• Support month-end and project close-out processes
Studio & Team Support
• Work closely with designers to ensure procurement aligns with project timelines
• Maintain clear communication across vendors, internal teams, and external partners
• Support internal systems, workflows, and process improvements related to purchasing and financial tracking
