Pembrooke and Ives is looking for a Project Manager (Procurement Specialist/FF&E) with at least 3 years’ experience to oversee the coordination and execution of the project team's FF&E efforts.
Duties & Responsibilities:
- Coordinates and communicates effectively and appropriately with project stakeholders including other project team members, clients, vendors, building management, consultants, contractors and sub-contractors to convey project information in a timely and accurate manner.
- Attends, participates and contributes in meetings with clients, internal project team, contractors, sub-contractors and vendors by preparing agendas, taking meeting notes and preparing meeting minutes
- Produces, reviews and adjusts resource/hours budget to determine project cost and fee structure.
- Allocates project tasks to resources appropriately and adjusts as required throughout the project life-cycle.
- Produces, reviews and adjusts the project budget and project schedule as required.
- Assists in the production of project fee billing.
- Reconciles client payments against invoice packets and coordinates with Accounting to apply payments accurately.
- Coordinates with Accounting to close out product sales monthly.
- Prepares, develops and produces project documentation including decorating budgets and decorating schedules with project milestones and decision dates in conjunction with senior team members.
- Reviews vendor purchase orders and client invoice packets accurately and efficiently.
- Oversees order placement on behalf of client and expedites long-lead items to ensure timely delivery.
- Assists in producing final decorating punch list and specifications book as required.
- Arranges, coordinates and takes delivery of all decorative items.
- Assists in overseeing the installation of all decorative items.
- Possesses excellent time management skills and is able to handle multiple project deadlines and make decisions in a fast-paced environment to take a project from design concept all the way through installation.
- Goal and detail-oriented with exceptional communication skills (both written and verbal).
- Proficient in the use AutoCAD, Sketch-Up, Adobe Photoshop, Adobe Illustrator and Microsoft Office programs. Studio Designer a plus.
- Possess functional knowledge of interior design principles/practices.
- A Bachelor’s Degree in Interior Design.
- 3-4 years of demonstrated work experience
This is a hybrid role.
Salary Range: $80,000.00 - $100,000.00 (depending on experience) + Performance-Based Bonus
Direct applicants are welcome to apply. Not accepting solicitations from recruiters.
Benefits:
- Health, Dental, Vision and Life Insurance
- 401 (K) Match
- Commuter Benefits
- Paid Time Off / Paid Holidays
- Paid Parental Leave Plans
Founded in 1987, Pembrooke & Ives is an award-winning firm made up of experts in every aspect of interior design, including interior architecture, lighting, space planning and furnishings. For over 35 years, they have been elevating the vision of their clients’ best lived lives. The firm delivers clients an unparalleled design experience through their collaborative, considered and responsive approach, resulting in the effortless, comfortable spaces that are the hallmark of the brand. Not beholden to one particular style, their signature aesthetic can be described as ‘new traditional’ and features a refined use of materials, sophisticated color, strong forms, artisanal details and collectible design.
Pembrooke & Ives has designed an extensive number of projects across the globe from luxurious urban residences in New York, Miami and London to sophisticated and elegant retreats in the Greek Islands, Aspen, Palm Beach and the Hamptons to the innovative interiors of private yachts and jets. In the past decade, Pembrooke & Ives has designed a vast roster of noted residential developments, cultural centers and country clubs in New York, Palm Beach and Miami. The work of has been widely published and the firm has appeared on the AD 100 List and Interior Design’s Power Grid of most powerful players changing the New York City landscape.
