o We Are
Temple Shipley Art Advisory is a consulting firm based in Dallas, Texas that advises individuals, family offices, hotels, and restaurants on which artworks best fit their financial, philanthropic, and aesthetic goals. In addition to advising on transactions, our team manages the installation, packing, transit, conservation, and insurance processes for several private collections.
What You Will Do
The Associate provides administrative support to Registrar & Project Manager. The ideal candidate will be well organized, assertive, and self-motivated. The Associate will annually file 1,500+ digital documents, update 400+ calendar events, and manage 500+ contacts in address book.
Updates spreadsheets, Docusign envelopes, and calendars after requesting and receiving the following information:
• COIs
• Storage agreements/contracts
• Storage invoices
• Conservation estimates & invoices
• Art handling estimates & invoices
• Transportation estimates & invoices
• Framing estimates & invoices
• Consignment and loan agreements
Documents acquisitions & deaccessions by labeling and filing in Dropbox, as well as updating spreadsheets, Artlogic, and calendars for these items:
• Gallery and auction house invoices
• Artwork object images and installation photos
• Payment confirmations
• Conservation estimates & repots
• Art handling estimates & reports
• Legal agreements
• Bills of sales
• Fine art handling instructions
• Certificates of authenticity
• Artist biography, CV, and PDF folios
• Bills of lading
• Crating and packing details
Provides support across internal aspects of business:
• Annotates floorplans & elevations with wall measurements
• Generates renderings of artworks in clients’ homes & offices
• Pulls auction history for specific artists from online database
• Updates database with contact information for vendors
• Generates and updates list of art fairs each year
• Orders office supplies
What You Need to Bring
• A current driver’s license and reliable vehicle
• Ability to sign a confidentiality agreement
• Ability to pass a background test
• Two professional references available to connect by phone
• Ability to work well independently and collaboratively
• Residence based in Dallas Fort Worth
• Preferred knowledge of software:
• MS Office Word and Excel
• Apple hardware and software
• Windows hardware and software
• Dropbox and Google (including Sheets and Calendars)
• Bachelor’s degree
Hours and Benefits
· Part time work during working business hours 9am-4pm CST
· Opportunity to for career coaching and professional development hours
· Role is based in office in Dallas with potential for hybrid in the future
· Compensation and paid time off commensurate with experience
How to Apply
Please submit your CV titled “Last Name_Associate” to admin@templeshipley.com and indicate how you heard about the position.
Candidates can expect to hear back via email by end of January. Role is for immediate hire in Dallas, Texas.
Temple Shipley Art Advisory is a consulting firm based in Dallas, Texas that advises individuals, family offices, hotels, and restaurants on which artworks best fit their financial, philanthropic, and aesthetic goals. In addition to advising on transactions, our team manages the installation, packing, transit, conservation, and insurance processes for several private collections.
