Purchasing & Logistics Administrator
MUST BE LOCATED IN THE WASHINGTON DC METRO AREA TO APPLY
Work from home, but need transportation for site visits, receiving warehouses, and occasional days in the office, located in Kensington, MD.
Pay: $40-$50/hour depending on experience.
Working under the direction of the Principal and Designers, the Purchasing and Logistics Administrator is responsible for all things related to procurement for each project. The role requires a strong command of HouzzPro (or similar), Google Sheets, Google Slides, excellent math skills and a can-do attitude.
This is an hourly position, and there is the potential to work more than 15 hours a week seasonally; there are busy periods where we need lots of help if available.
PRIMARY JOB RESPONSIBILITIES
-Researching and securing warehouse facilities for project goods
-Upload all furnishings, materials and merchandise into Houzz Pro
-Manage ordering process: order product, manage follow up /tracking & updating FFE/Architectural specification schedules
-Track deliveries to ensure they arrive on time, that they are not damaged, and check that the correct item was received. This is especially important for all merchandise shipping to the Lorla Studio office (plumbing fixtures, small lighting fixtures)
-Manage damages, claims with vendors, repairs and returns.
-Communicate with vendors, design team and clients as needed about the status of orders.
-Schedule trades and deliveries: Communicate with the Project Manager or Foreman on site to schedule the delivery of any architectural materials and other items being delivered directly to the project site. Examples of trades to schedule include wallpaper installers, upholstery workrooms, and tile deliveries
-Maintain relationships with vendors
-Work with bookkeeper to issue client invoices, apply merchandise retainers and request deposits.
-Maintain project budgets and notify designer(s) of budget status as needed
-Email us for the full list of responsibilities
Interior Design Support
Create and manage furnishings budget; calculate LS cost and client pricing for all merchandise.
Create project FF&E and architectural material spec sheets and schedules based on approved design presentations. Manage and update these sheets throughout the project. Examples include:
Wallpaper and Paint Schedules
Installations: Coordinate and manage warehousing of FFE, plan installations and deliveries, provide clear communication to the site teams on deliveries and installs, participate in the project installations.
Create, manage and complete client binders and goodbye packages.
Vendor Management: Maintain and manage the preferred vendor list, manage yearly pricing negotiation. Organize vendor meetings to present new products.
Procuring and distributing gifts to current clients and top vendors.
Research new products, vendors, and systems, and introduce them to the design team.
MUST BE LOCATED IN THE GREATER WASHINGTON DC AREA
Must have a car and valid driver’s license.
Associate or Bachelor’s Degree. Education in Interior Design or related field is not required but is a plus.
A minimum of 1-2 years of industry experience.
Experience in procurement and logistics, and business administration
Experience in procurement software, such as Houzz Pro or similar.
Fluent in Google Docs, Sheets and Slides
Familiarity with Quickbooks
AutoCAD, Adobe Creative Suite (i.e. Photoshop, InDesign) skills a PLUS, but not required
Ability to manage multiple projects simultaneously, prioritize workflow, and meet multiple deadlines
Detail oriented, organized, and willing to step in when needed with a can-do attitude
Self-starter; take initiative, confident and has the ability to work independently with little supervision
Excellent math, written and verbal communication skills
This is an excellent opportunity for a creative and highly motivated individual to join our small team, helping to create unique and exciting spaces for our clients. Lorla Studio is a boutique design firm that focuses on full renovations for both residential and commercial projects. Our work has been featured in Clever by Architectural Digest, AD, Elle Decor, Domino, Rue and more. We all wear many hats, and are looking for someone who is a self-starter, and does not need a lot of hand-holding, but someone who we can give assignments to and let them run with it. Some of the most important qualities we are looking for is someone who takes initiative, is hardworking, confident and has amazing attention to detail. If this describes you, please apply! Our business is growing and ideally this hourly position will turn into a full-time salaried position.