Manage and organize the email inbox:
- Sort and prioritize a high volume of incoming emails and respond or forward messages as
necessary.
- Identify critical and time-sensitive emails and bring them to the principal’s attention promptly
via text or call.
- Draft and edit professional and effective email responses on behalf of the principal,
maintaining her style and tone.
- Monitor and track email follow-up actions, ensuring that commitments are fulfilled, and
deadlines are met.
Outlook Calendar Management – Efficiently manage and prioritize the principal’s schedule, meetings,
appointments, and travel arrangements.
- Keep track of all Board commitments and maintain the calendar.
- Keep track of all appropriate industry events and maintain the calendar.
- Have a thorough understanding of worldwide time zone differences and the ability to convert
and apply them accurately when coordinating global meetings.
- Arrange and allow travel time to get to and from meetings.
- Anticipate potential issues and coordinate with the principal to implement solutions to
avoid disruptions.
Additional responsibilities:
- Process, sort, and route incoming and outgoing personal mail from home and office.
- Serve as the principal point of contact for internal and external correspondences, maintaining
professionalism and diplomacy in all interactions.
- Screen incoming calls, providing timely responses or forwarding as necessary.
- Draft, proofread, and edit documents, including memos, letters, and other correspondence.
- Handle confidential and sensitive information with the highest level of discretion.
- Reading the media emails received through the company website inquires.
- Conduct research and gather information on various topics as requested.
- Stay up on industry trends, news, and relevant information to provide valuable insights and support
the principal
- Track business expenditures to ensure proper billing – itemize, code, and upload.
- Track and log the principal’s timesheet
Qualifications:
- Bachelor's degree in business, communications, or related field preferred.
- Proven experience as a Personal Assistant or similar role supporting a principal. Preferably in the
architectural or design industry.
- Proficient in Microsoft Office: Outlook, Word, Excel, PowerPoint, Adobe Acrobat, and social media
platforms.
- Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention
to detail.
- Excellent communication and interpersonal skills, and the ability to build relationships with diverse
individuals.
- Proactive, independent, efficient, and easily motivated, willing to learn and advance skills as required.
- Professional demeanor, with a high level of integrity and reliability.
About Yellow House:
Yellow House Architects, formed in early 2020 by Elizabeth Graziolo, is a dynamic firm led by experienced professionals who have worked together for many years. Despite being relatively young our team excels in delivering outstanding results. We have successfully undertaken diverse projects ranging form high-end residential to commercial buildings, hospitality, and more. Our expertise spans both architectural and interior design, blending contemporary innovation with traditional principles to craft harmonious and proportional spaces. Committed to sustainability without compromising design, we invite visionary Indvidual's to join us in shaping the future of architecture through creative collaboration.
The position:
YHA’s firm Principal is looking for an experienced and proactive Executive Assistant to provide comprehensive support. The ideal candidate should possess excellent communication and organizational skills, and a high level of professionalism. This role requires a resilient, adaptable and highly resourceful person capable of managing diverse tasks in a fast-paced environment with utmost confidential and discretion. The Assistant will play a crucial role in ensuring the smooth operation of the daily activities of the principal.
