We are seeking a highly organized, experienced Corporate Bookkeeper/Office Manager to take full ownership of the daily accounting operations across three sister companies: JAMES Showroom, Meredith Ellis Design, and Meredith Ellis Textiles.
This is a full-time, in-office position. We are looking for a dedicated in-house team member — not a remote contractor or accounting agency. If you are an interior design accounting agency, please do not apply.
The ideal candidate is a detail-oriented problem-solver with advanced expertise in Studio Designer and QuickBooks Online, a proven ability to manage multi-entity financials, and a collaborative working style. You will work directly with the principals and sales/design teams to keep our financial operations accurate, current, and well-organized.

Key Responsibilities

• Manage all Accounts Payable and Receivable across three business entities, including reconciling client payments, daily sales figures, and vendor credits
• Process all payments to vendors via ACH, check, credit card, or international wire; review, reconcile, and pay all freight invoices and international tariff charges with accurate coding
• Calculate and distribute monthly AR invoices for time billing and design fee installments, confirming billable hours with the Principal and capturing all reimbursable client expenses
• Prepare monthly financial reports for ownership to track performance and identify opportunities to improve corporate efficiency
• Serve as the daily/weekly accounting point of contact, working closely with the firm's bookkeeper (monthly reconciliations) and CPAs (annual tax filings) to ensure records are accurate and current
• Liaise with outside contractors including insurance agents, the firms' accounting firm, and benefits providers; assist with health and business insurance filings and reporting
• Track and submit all required business filings and annual reporting obligations across all three entities
• Maintain complete accounting records in Studio Designer and QuickBooks Online; ensure all new inventory is properly entered and accounted for upon receipt
• Support the HR team with payroll processing as needed

Requirements

• Minimum 10 years of bookkeeping or accounting experience, preferably in a multi-entity or design industry environment
• Advanced proficiency in Studio Designer — required
• Advanced proficiency in QuickBooks Online — required
• Advanced Microsoft Office skills, with high proficiency in Excel and Word
• Exceptional organizational ability and attention to detail across concurrent priorities
• Proactive communicator, comfortable working directly with principals and senior team members
• Must work fully in-office; remote arrangements will not be considered

JAMES Showroom, Meredith Ellis Design, and Meredith Ellis Textiles are sister companies founded by interior designer Meredith Ellis, who brings 30 years of experience across New York, Los Angeles, and Texas. JAMES Showroom offers a curated collection of the world's finest artisanal textiles, wallpapers, lighting, and carpets from showrooms in Dallas, Houston, and New York City. Meredith Ellis Design is a full-service luxury residential design studio, and Meredith Ellis Textiles is the firm's proprietary product line.
We are a close-knit, design-forward team that takes our work seriously and takes care of the people who do it.

**Please Note: We are not accepting applications from interior design accounting agencies or remote contractors for this position.

JAMES Showroom