Job Description:
Elms Interior Design is an innovative, high-end residential interior design firm based in Boston’s South End. We are seeking a full-time, highly organized, and detail-oriented Business Manager to oversee all aspects of financial operations and support to the design team. This role combines daily bookkeeping, operational management, and financial record-keeping, along with supporting the team through procurement, purchasing, invoicing, and reconciliation of client and vendor accounts. While this is not a design position, a strong understanding of the design project process, along with prior experience in a polished, professional setting, is crucial. Expertise in Design Manager or Studio Designer Software is essential to ensuring the seamless flow of our client and vendor relationships.
Key Responsibilities:
Financial Management:
• Manage accounts payable and receivable, payroll, and other financial accounts
• Organize and maintain detailed financial records
• Record daily transactions, including purchase orders, vendor invoices, and operating expenses
• Assist in budgeting, expense tracking, and invoice processing
• Handle employee reimbursements and track receipts for costs of goods sold
Human Resources Support:
• Assist with hiring processes and new hire onboarding
• Support new employees in setting up computer applications, email accounts, and benefits enrollment
• Manage staff schedules, including paid time off (PTO) requests
Administrative Tasks:
• Oversee office supply inventory and ordering
• Manage office licenses, pre-approvals, and insurance paperwork
• Maintain the material and samples library
• Coordinate with IT personnel as needed
• Support marketing and communication efforts as required
Client & Vendor Communication:
• Respond to client and vendor inquiries regarding billing, work dates, services rendered, and work schedules
• Follow up with clients upon completion of invoicing to ensure satisfaction
• Communicate with vendors regarding orders, payments, and deliveries
• Serve as the primary point of contact for external parties such as clients, vendors, and service providers
• Assist with preparing client proposals, purchase orders, product tracking and processing payments
Required Skills and Experience:
• Proficiency in Microsoft Office Suite
• Strong experience with Design Manager or Studio Designer software
• Experience with Dropbox and Adobe Suite is desirable
Salary: Commensurate with experience. Comprehensive benefits package included.
For over two decades, Elms Interior Design has designed homes of artful sophistication and casual elegance for Boston’s most discerning clients. From historic properties to new construction homes, Elms ID specializes in full-scope renovations characterized by inspired touches that are crisp, richly detailed, and customized to the client’s personal style—and the home’s authentic story.
