Location: Miami, Florida
Annual contract compensation: $52,000
Initial status: Independent Contractor, 1099
Future opportunity: Potential transition to a salaried W-2 position
Start date: Immediately
Working arrangement: Remote initially, transitioning to the Miami office once operational
KEY RESPONSIBILITIES
Provide administrative and commercial support to management
Communicate professionally with clients and business partners worldwide
Work with retailers, architects, interior designers, decorators, and project-based clients
Understand client requests and translate them into clear product, quantity, and inventory requirements
Prepare and execute quotations, proposals, presentations, order forms, sales materials, invoicing, payment follow-up, custom paperwork, and delivery coordination
Follow up on leads, client requests, proposals, orders, and ongoing projects
Maintain accurate client, product, order, and inventory information in the ERP system
Monitor available inventory and help identify stock needs based on client requests, confirmed orders, and anticipated demand
Coordinate international requests, orders, documentation, and follow-ups
Respond to requests for product information, pricing, samples, and documentation
Coordinate appointments, product presentations, meetings, and client visits
Support existing client relationships and help identify new business opportunities
Coordinate with internal teams, suppliers, logistics providers, and external partners
Assist with the launch and establishment of the Miami office
Provide general administrative and organizational support as required
CANDIDATE PROFILE
Excellent professional English, both written and spoken, is required
Professional proficiency in French and/or Italian is a significant advantage
Previous experience in sales administration, client service, office coordination, order management, or a related role
Experience with home and lifestyle products, textiles, retailers, architects, interior designers, decorators, or project-based clients is preferred
Basic proficiency in Microsoft Office, particularly Excel, Word, and Outlook
Strong organizational skills and excellent attention to detail
A practical mathematical and analytical mindset
Ability to understand quantities, calculate product requirements, and evaluate inventory needs based on client requests
Ability to manage multiple client requests, orders, and projects simultaneously
Comfortable communicating with international clients from different cultures and time zones
Commercial mindset with a strong client-service approach
Comfortable working independently in a remote environment
Comfortable learning and working with an ERP system and other business software
Based in the Miami area and available to work from the Miami office once operational
Legally authorized to work in the United States
ENGAGEMENT TERMS
The position is immediately available and will initially be structured as an independent-contractor engagement under Form 1099, with annual contract compensation of $52,000.
The role has the potential to transition into a salaried W-2 position as KTJB’s Miami operations develop.
ABOUT KTJB
KTJB operates in the home and lifestyle sector, specializing in textiles and related products. Our international client base includes retailers, architects, interior designers and decorators, as well as clients working on specific residential and commercial projects.
KTJB is expanding its operations in the United States, with its group activities relocating to Miami in the coming months. As part of this development, KTJB is preparing to welcome an internationally recognized heritage luxury house into its operations, marking an important new stage in the company’s growth.
We are looking for an organized, proactive, and commercially minded Sales & Administrative Coordinator to support this expansion and help establish our Miami operations.
