Office Administrative Assistant
Office assistant needed for small Hospitality & Residential Interior Design Studio.
Hours will be flexible, part time and vary weekly.
Working hours to be in person at our Greenpoint location with potential for partial remote work (once fully trained).
The preferred candidate should demonstrate exceptional abilities in both written and oral communication, possess technical proficiency, and exhibit strong organizational skills alongside the ability to multitask effectively. The Office Assistant role necessitates maintaining a consistently high standard of professionalism and discretion, particularly when handling confidential information. We prioritize candidates who are proactive, collaborative team players, capable of performing well with minimal oversight and trustworthy in all facets of business. This position presents an outstanding chance for motivated individuals seeking to enhance their administrative skills while growing within the interior design industry.
Calling/Emailing vendors for pricing (quote requests), lead time, and order updates.
Entering product & order information into Studio Designer software.
Order tracking, time tracking & entry.
Requesting samples from vendors.
Client presentation set up on google slide.
Occasional site visits
Schedule, calendar & project timeline management.
Varied administrative tasks such as entering vendor information & pinning products to Pinterest.
Studio Designer Proficient *Necessary
Efficient time management
Self Starter with initiative
Minimum High School Diploma/GED
Knowledge of Word and Excel.
Strong organizational skills.
Ability to execute necessary daily tasks with minimal oversight.
Ability to communicate fluently in English, verbally and in writing, with clients, consultants and contractors, is essential.
Laptop & cellular device required for remote work.
Interest in Interior Design, preferred but not required.
Professional phone etiquette.
Positive attitude and self motivated.
Must be a US citizen and available to work in Greenpoint office.
Please send your resume in PDF format (only), along with availability.
Small Interior Design Studio specializing in bars/restaurants & residential design.