Interior design firm is looking for a detail oriented Office Manager to assume
responsibility for managing the office and maintaining the financial operations of the
company.
Position reports to principal of the firm
Responsibilities include:
• Invoice clients and monitor accounts receivable
• Enter and properly code accounts payable and credit card transactions
• Firm wide purchasing of office supplies, product and service orders; monitor accounts
payable
• Record cash receipts and prepare bank deposits
• Record client reimbursable bank and credit card transactions
• Provide bookkeeper with bank and credit card log of transactions for expense distribution
• Process payroll
• Collection and processing of employee reimbursements and Petty Cash
• Review work in progress
• Finalize and review monthly financial statements
• Maintain monthly budget, calculate variances, and report to management
• Liaison with tax accountant, bookkeeper, insurance broker, IT, and other outside
consultants
• Communication with clients and vendors
• Oversee office operations
• Assist with human resources
• Provide administrative support to principal and design team
• Monitor and order office supplies
• Project management on an as needed basis
• Responsible for handling Principal’s personal administrative needs including but not limited
to travel reservations, schedule management, time entry logs
• Coordinating schedules, arranging meetings, distributing memos and reports ensuring that
everyone is kept current of necessary company news and information

Required Skills:
• Attention to detail and accuracy
• Highly organized with excellent time management skills
• Excellent communication skills
• Ability to take initiative and problem solve
• Willingness to learn the interior design industry and industry specific software application
• Maintain confidentiality
• Excellent computer skills (including Microsoft Office)
•
Experience:
• Good understanding of accounting principles and practices
• Minimum of 3 years previous bookkeeping experience
• Office management experience
• Interior design industry experience a plus
• Studio Designer/Studio Webware experience a plus

Timothy Whealon Interiors is a small interior design firm located on the Upper East Side of Manhattan that focuses on high-end residential projects in the United States and Europe.

https://timothywhealon.com/