Victoria Hagan Interiors is an AD100 Interior Design Firm. With offices in New York City and Palm Beach. The Studio works on a broad range of influential residences throughout the country, providing a complete range of design services that reflect Victoria’s signature style.
We are seeking a highly organized and detail-oriented Accounting & Billing Coordinator to join our team. This role will be instrumental in maintaining the accuracy and efficiency of our day-to-day financial operations, with a focus on client billing, vendor management, accounts payable, and financial reconciliation. As a key member of our operations team, you will work closely with the Chief of Staff and collaborate with departments across the company. You will thrive in our creative studio, contributing to a passionate, collaborative team.
Role & Responsibilities:
•Perform credit card and expense reconciliation to ensure accurate records.
•Manage the client billing and coordinating payments.
•Run and export weekly AP reports from Studio.
•Maintain vendor records and handle communications as needed.
•Collaborate cross-functionally with internal teams to ensure financial accuracy and resolve discrepancies.
•Support the Chief of Staff with ad hoc financial and studio initiatives.
•Follow up weekly with team members to collect missing receipts and reconcile vendor receipts daily.
•Maintain and update the monthly travel billing spreadsheet.
•Route invoices to design teams for approval and notify vendors upon approval.
•Track and log approved invoices and update spreadsheet.
•Generate accounting reports for the weekly accounting meeting.
Qualifications:
•Minimum of 2 years of experience in accounting, finance, or administrative support, preferably within a creative or professional services environment.
•Working knowledge with accounting or project management software: experience with Studio is a plus.
•Strong proficiency in Microsoft Excel, with exceptional attention to detail and accuracy
•Excellent communication and follow-up abilities
•Ability to work independently, prioritize effectively, and manage multiple deadlines in a fast-paced environment.
To apply, please send your resume to agrib@victoriahagan.com, with Accounting & Billing Coordinator in the subject line.
https://victoriahagan.com/
