Key Responsibilities
Bookkeeping & Financial Management:
- Reconcile bank statements, credit card accounts, and client invoices.
- Maintain accurate financial records, including journal entries, expense tracking, and vendor payments.
- Prepare monthly, quarterly and annual financial reports (e.g., profit and loss statements, balance sheets).
- Assist with budgeting, forecasting, and tracking project-specific financial performance.
- Process payroll and maintain employee records.
- Handle tax filings and liaise with external accountants for taxes and EOY reporting.
- Track project-related expenses manage vendor payments and invoicing in partnership with the FF&E team.
Office Administration:
Order and manage office supplies, ensure office is organized and well-stocked.
Manage files management, ensuring digital and physical files are organized and well maintained, experience with ShareSync a plus.
Assist Chief of Staff with onboarding new employees and freelancers and maintaining proper documentation.
Maintain office calendar and time off tracking.
Coordinate officewide events with Chief of Staff.
The successful candidate will be familiar with the intricacies of bookkeeping for the interior design industry and have a strong attention to detail. Please send your resume and cover letter to careers@studiopanduro.com attention Hiring Manager. No phone calls. Note, this position is in office and not a design role.
Qualifications:
- Bachelor’s degree required, in business administration, accounting, or related field preferred.
- Minimum 2-3 years of bookkeeping and office administration experience. (experience in an interior design or creative environment is
required).
- Proficiency with bookkeeping software (e.g., QuickBooks) and Microsoft Office Suite (Word, Excel, Outlook).
- Experience with expenses management software such as Expensify is a plus.
- Strong organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment.
- Excellent communication skills, both written and verbal.
- A keen eye for detail and accuracy in financial management.
- Ability to work independently and take initiative.
- Strong time management skills.
Studio Panduro is a newly established fast-paced, multidisciplinary architecture and interior design firm specializing in high-end residential projects throughout the United States. We practice a layered style of contemporary architecture, interior design, and décor.
We are seeking a highly organized and detail-oriented Bookkeeper and Office Assistant to support our Architecture and Interior design firm. The ideal candidate has experience in bookkeeping, excellent communication skills, and a passion for working in a creative, fast-paced environment. This role will work closely with the Chief of Staff and Principal/Owner.
