Job Post
Office & Project Coordinator
Company:
Amanda Reynal Interiors
Duration:
Part-time
Date Posted:
01/22/25
Category:
Office Management
Location:
WEST PALM BEACH
Salary:
25-50k
Amanda Reynal Interiors is seeking a highly organized and detail-oriented Office & Project Coordinator to support the design team in managing day-to-day operations, project logistics, procurement and client relationships. The ideal candidate will have an understanding of the residential interior design process and will have some experience as an office coordinator. This role is vital in ensuring a seamless design process from concept to installation while maintaining efficient office management.
This Office & Project Coordinator would ideally work out of our offices in West Palm Beach, FL or West Des Moines, IA. A remote position may also be considered.
Procurement & Project Coordination:
- Track client order statuses from purchase to delivery
- Assist the design team in organizing and managing project logistics
- Schedule and coordinate client installations
- Produce and send estimates, invoices and purchase orders when needed
Administrative Support:
- Manage daily office tasks including emails, mail, deliveries and phone communications
- Maintain accurate records in Studio Designer and budgeting spreadsheets
- Assist principal with scheduling and calendar management
- Oversee office supplies and general organization
Sales & Marketing Support:
- Assist with creating design presentations and client proposals
- Update website and create social media content as needed
Accounting:
- Record and reconcile payments, send client invoices and pay vendor bills
- Track accounts receivable and payable ensuring accuracy and timely processing
- Bachelor’s Degree or equivalent work experience preferred
- At least one or more years of project management experience in the design industry
- Knowledge of residential interior design processes is ideal
- Proficiency in Studio Designer, Google Suite, Asana, Slack, QuickBooks and WordPress is a plus
- Strong organizational multitasking and problem-solving skills
- Excellent verbal and written communication
With 30 years of experience, Amanda Reynal is celebrated for creating joyful interiors that combine confident use of color, eye-catching details, and a well-traveled aesthetic. As the founder of Amanda Reynal Interiors, with offices in West Palm Beach as well as the Midwest, she specializes in blending traditional forms with a fresh sensibility and a deep appreciation for antiques, art, and global design. A member of the Design Leadership Network, Amanda reflects her commitment to excellence and innovation in the design industry. Her first book, Designing Rooms with Joie de Vivre, debuted in 2023, showcasing her signature style and nationally recognized work in The New York Times, Veranda, and House Beautiful.
Amanda Reynal
Principal
hello@reynalinteriors.com