ABOUT US
We’re a leading New York City-based AD100 interior design firm working across residential and corporate projects as well as product design. We’re hiring an Office Manager to oversee the operational and administrative functions of the firm.
THE OPPORTUNITY
As Office Manager, you will be responsible for keeping the office running smoothly day to day. You’ll oversee core office operations, facilities, administrative systems, and internal processes that supports a high-performing creative team. This role is ideal for someone who is highly organized, dependable, and energized by creating structure, clarity, and consistency in a fast-paced, detail-driven environment. You’ll work closely with leadership and the broader team to ensure the office, staff, clients , and business infrastructure are well supported.
WHAT YOU'LL DO
Office & Facilities Management
Oversee day-to-day office operations and ensure a well-functioning studio environment
Manage relationships with building management, IT providers, and other office-related vendors
Coordinate maintenance, repairs, equipment, and technology needs
Ensure systems, tools, and infrastructure are reliable and well maintained
Compliance & Administration
Track and manage insurance policies, certificates, and compliance requirements
Maintain firm records, licenses, and required documentation
Support administrative and legal processes with care and discretion
Contracts & Project Administration
Draft, organize, and manage client and vendor contracts
Maintain contract records and support internal project administration needs
Assist with budget tracking and related documentation as needed
Supplies & Inventory
Manage office supplies, materials, and inventory
Oversee ordering, organization, and cost control of studio resources
WHO YOU ARE
Minimum 4+ years in operations and administration, ideally in a design, creative, and luxury services environment
Exceptionally organized, calm under pressure, and solutions-oriented
Excellent written and verbal communication skills with a professional, polished tone
Comfortable with Microsoft Office and familiar with HR/payroll tools
