The Design Studio Assistant’s role includes responsibility for managing the office and design
library as well as budgeting, ordering and tracking certain aspects of interior design projects.
Executing a project on time requires diligent attention to maintaining the ordering plan and
knowing the status of ordered items and the project timeline, as well as a close awareness of
vendors and their lead times. Excellent time management skills, leadership abilities, and
attention to detail position the Design Studio Assistant for success. The Design Studio Assistant
is expected to have a “can-do” attitude and a willingness to put in extra or odd hours and effort
as a given project goes through more time intensive phases, such as the first presentation and
install. The assistant will need a strong attention to detail as well as an intensity about finding
errors, keeping the project on schedule, and finding ways to optimize existing processes.
● Design Studio Assistant is accountable for keeping office supplies stocked -
binders, paper, post-its etc. and keeping the office tidy and organized. The
Design Studio Assistant will work with the team to assess the office and make
recommendations to maximize efficiency.
● Assist the team in whatever they may need.
● Keep organized Google Drive Folders and design further filing systems
● Help prepare presentations
Project Planning and Management Duties:
● Contribute to a weekly meeting with all team members. This is a time to set
priorities and goals each week, based on the stages of the projects, and the
Design Studio Assistant will spend time reviewing projects and preparing for
this meeting each week.
● Help the Project Manager/ Designer in completing daily and weekly tasks
● Help prepare the Project Manager / Designer for meetings by gathering samples, tear sheets, or
any other materials that may be needed for site and client meetings.
● Prepare tear sheets, proposals and presentations in collaboration with the
Project Manager/Designer
● Create a purchasing plan for each project with timelines, estimates and
schedules for WMD and our clients.
Develop expert level proficiency in Houzzpro software’s capabilities
and making sure we are always maximizing its features. The Design Studio
Assistant will regularly educate herself and others with regard to the
software’s capabilities.
● Research, source, check availability, and price items such as furniture, fabrics,
accessories, finishes, lighting, etc. in collaboration with Project
Manager/Designer.
● Add inventory to Ivy as needed, prepare all client Proposals, and get them
approved for purchasing.
● Execute all documents and orders through Ivy including proposals, PO’s,
invoices and product tracking.
● CAD
● Photoshop
● SketchUp
● Rendering Software knowledge
● Google Drive
**MUST LIVE IN A COMMUTABLE DISTANCE**
