• Generate accurate and timely invoices using Studio Designer, liaise with clients and vendors regarding billing, payments, and outstanding balances
• Liaise with design team to fully understand project requirements, billing prioritization, timelines, and approvals
• Collaborate with Principal, Project Managers, and vendors to ensure accuracy of quotes, purchase orders, and client invoices to advance projects and meet deadlines
• Support the Accountant with accounting and bookkeeping tasks, accounts payable
• Provide support to Project Managers as needed, following up with vendors and clients, identifying discrepancies and collaborating with team to resolve issues that arise during project life cycles
• Manage auction sourcing and procurement, cataloging of company inventory, assist with transport and restoration logistics as needed
• Assist with daily office operations (ordering supplies, receiving deliveries, general office administration)
• Education: BA or higher
• Proficient in Microsoft Office Suite
• Studio Designer software experience preferred, or a willingness to be a proactive, independent learner to develop proficiency
• Accounts receivable, project management and procurement experience preferred
• Strong attention to detail and accuracy
• Detail-oriented and highly organized
• Demonstrated ability to work independently and collaboratively, prioritize workload and multi-task in a fast-paced environment
• Team player with a positive attitude
• Excellent communication skills with a polished and professional manner
Alex Papachristidis Interiors is seeking an experienced Accounts Receivable Coordinator to join our team. Responsibilities include managing accounts receivable activities and collaborating with design team on multiple high-end residential interior designer projects. Must be a good communicator, detail-oriented, a self-starter, and work collaboratively with team in a fast-paced interior design office. Position is in office full-time.
