Ryan Lawson, LLC is seeking a full-time Studio Operations & Procurement Coordinator for its Manhattan-based interior design studio. This in-person role will serve as an operational anchor, keeping billing, procurement, logistics, and internal workflows organized and moving.
The ideal candidate is highly organized, discreet, detail-oriented, and comfortable managing both administrative and project-based responsibilities within an established studio.
Core responsibilities include:
Billing & Financial Coordination
- Prepare FF&E and hourly billing, reimbursable expenses, backup documentation, and draft billing emails
- Manage the billing queue and coordinate priorities with the team
- Maintain billing and payment records in Houzz Pro and prepare information for the bookkeeper
- Support monthly close with leadership and the bookkeeper
Procurement, Logistics & Installation Coordination
- Manage post-sourcing FF&E procurement from approved proposal through delivery
- Prepare purchase orders, payment requests, and related documentation
- Manage vendor communication, trade accounts, and order tracking
- Coordinate shipping, customs, receiving, storage, delivery, and installation
- Maintain inventory records for vintage pieces, art, antiques, samples, and related items
Studio Operations & Administrative Support
- Support day-to-day studio operations - mail, shipping, supplies, phone coverage, and office organization
- Maintain digital filing systems and consistent procedures
- Interface with the Design Team to align priorities and anticipate project needs
- Support internal meetings by coordinating scheduling, agendas, and follow-up items
- Support materials library, presentation preparation, and administrative needs of the Principal
- Identify and implement improvements across studio operations, billing, and procurement
This position offers potential to grow into a Studio Operations & Procurement Manager role.
Required qualifications include:
- 2–4 years of experience in operations, procurement, project coordination, or administrative support, preferably in interior design, architecture, construction, or a related creative industry
- Strong organizational skills and the ability to manage multiple priorities without dropping details
- Experience with studio, project management, or operations software; ability to learn new systems quickly
- Strong working knowledge of Google Workspace, comfort using spreadsheets, budget tracking, and digital filing systems
- Excellent written and verbal communication skills
- High level of accountability, with ownership of both process and outcomes
- Comfort working in a small, fast-moving, high-standard creative environment
Preferred qualifications include:
- Experience with FF&E procurement, trade accounts, receivers, warehouses, shippers, customs brokers, white-glove delivery partners
- Familiarity with Houzz Pro, Harvest, QuickBooks, or similar platforms
- Understanding of interior design project phases, especially billing, procurement, receiving, delivery, and installation
- Experience with inventory systems
- Bachelor’s degree in business, design, art history, arts administration, or a related field
Success in the First 90 Days:
- Taken ownership of billing and procurement workflows, with clear systems for tracking priorities, open items, and next steps
- Established a reliable rhythm with leadership and the bookkeeper for billing preparation, payment records, and monthly close
- Improved FF&E order tracking from placement through delivery
- Reduced the number of billing tasks, procurement follow-ups, and operational questions routing through design team
- Built strong working relationships with key vendors, receivers, delivery partners, warehouses, brokers, and trade contacts
- Identified and implemented at least one workflow improvement that reduces friction in studio operations, billing, or procurement
Ryan Lawson, LLC is a well-established boutique interior design studio with more than two decades of experience creating sophisticated, layered interiors across residential, commercial, and retail projects. Recognized on the AD100 list for three consecutive years, the studio is known for a highly personal design process shaped by art, design history, materiality, custom furnishings, and an exceptional standard of client service.
As a small, high-performing team, every team member plays a meaningful role in the quality of our work and the experience we create for our clients. Ryan Lawson, LLC is building the operational foundation to support the studio’s continued growth, and this role is central to that effort.
To apply, please submit a resume and a brief note about why this role is the right fit for you.
