Ryan Lawson, LLC is seeking a full-time Studio Operations & Procurement Coordinator for its Manhattan-based interior design studio. This in-person role will serve as an operational anchor, keeping billing, procurement, logistics, and internal workflows organized and moving.

The ideal candidate is meticulous, proactive, discreet, and accountable. They anticipate needs, communicate clearly, manage multiple priorities without dropping details, and manage up effectively.

Core responsibilities include:

Billing & Financial Coordination
- Prepare FF&E and hourly billing, reimbursable expenses, backup documentation, and draft billing emails
- Manage the billing queue and coordinate priorities with the team
- Maintain billing and payment records in Houzz Pro and prepare information for the bookkeeper
- Support monthly close with leadership and the bookkeeper

Procurement, Logistics & Installation Coordination
- Manage post-sourcing FF&E procurement from approved proposal through delivery
- Prepare purchase orders, payment requests, and related documentation
- Manage vendor communication, trade accounts, and order tracking
- Coordinate shipping, customs, receiving, storage, delivery, and installation
- Maintain inventory records for vintage pieces, art, antiques, samples, and related items

Studio Operations & Administrative Support
- Support day-to-day studio operations: mail, shipping, supplies, phone coverage, and office organization
- Maintain digital filing systems and consistent procedures
- Interface with the design team to align priorities and anticipate project needs
- Support internal meetings by coordinating scheduling, agendas, and follow-up items
- Support the materials library, presentation preparation, and administrative needs of the Principal
- Identify and implement improvements across studio operations, billing, and procurement

This position offers the potential to grow into a Studio Operations & Procurement Manager role.

Required qualifications include:
- Meticulous, detail-oriented, and able to manage multiple priorities without dropping details
- Proactive self-starter who anticipates next steps and flags issues early
- Discreet and trustworthy with confidential financial, vendor, and client information
- Personally accountable, with ownership of process, outcomes, and follow-through
- Skilled at managing up, communicating clearly, and keeping leadership appropriately informed
- Learns new software quickly; comfortable with spreadsheets, budgets, and digital organization
- Excellent written and verbal communication skills
- Thrives in a small, fast-moving, high-standard studio

Preferred qualifications include:
- 2+ years in operations, procurement, project coordination, or administrative/executive support, preferably in a design or client-service setting
- Experience with FF&E procurement, trade accounts, receivers, warehouses, shippers, customs, or white-glove delivery
- Familiarity with Houzz Pro, Harvest, QuickBooks, or similar platforms
- Understanding of interior design project phases and inventory systems
- Bachelor’s degree in business, design, art history, arts administration, or a related field

Success in the First 90 Days:
- Take ownership of billing and procurement workflows, with clear systems for tracking priorities, open items, and next steps
- Establish a reliable rhythm with leadership and the bookkeeper for billing preparation, payment records, and monthly close
- Improve FF&E order tracking from placement through delivery
- Reduce billing tasks, procurement follow-ups, and operational questions routing through the design team
- Build strong working relationships with key vendors, receivers, delivery partners, warehouses, brokers, and trade contacts
- Identify and implement at least one workflow improvement that reduces friction in studio operations, billing, or procurement

Ryan Lawson, LLC is an established, innovative, and growing interior design studio creating sophisticated, layered interiors across residential, commercial, and retail projects nationwide. Founded in 2005 by Ryan Lawson—who studied both architecture and painting before opening the studio—the firm has been named to Architectural Digest's AD100 list three years running (2024, 2025, and 2026), with work featured in Elle Decor, New York Magazine, Surface, and international design press. The studio is known for a highly personal design process shaped by art, design history, materiality, and custom furnishings.

A small, close-knit team takes its work seriously and has genuine fun doing it.

Ryan Lawson, LLC is building the operational foundation to support its continued growth, and this role is central to that effort. We’re looking for a detail-driven, proactive operator—someone discreet with sensitive information, personally accountable for their work, and skilled at managing up. The right person will enjoy creating order, improving systems, and keeping projects moving, so a high-level creative team is free to do its best work.

To apply, please submit a resume and a brief note about why this role is the right fit for you.

ryanlawson.com