We're hiring a Procurement Specialist to own the order lifecycle from purchase through installation. This role keeps our projects moving, our vendors accountable, and our Studio Designer records accurate, so the design team always has clear visibility into where every order stands.
Ordering and payment: Place vendor orders as assigned, confirming accuracy before submission. Process vendor payments, apply them to the corresponding POs in Studio Designer, and upload matching invoices to the shared drive.
Order management and expediting: Follow up regularly with vendors on outstanding orders, completion dates, shipping, and open questions. Review and approve acknowledgements for non-custom orders, and hold vendors to quoted lead times. Escalate availability changes, extended lead times, and pricing or product discrepancies to the Senior Designers. Keep Studio Designer current with ship dates, tracking numbers, and PO notes, and deliver weekly status reports.
Receiving, delivery, and installation: Oversee receiving so items are inspected, logged, and updated in Studio Designer. Create product invoices once items arrive, confirm all balances are zero before installation, and coordinate delivery logistics with the receiving and design teams. Support installation prep, join the debrief, and close out projects in Studio Designer upon completion.
Issue resolution: Manage damaged or incorrect items through repairs, replacements, returns, and vendor reimbursement. Maintain clear records of open issues, track related financial losses, and keep the unidentified transactions spreadsheet current with the Bookkeeper and Office Manager.
Vendor relationships and inventory: Maintain professional vendor and receiving-team relationships, manage the annual vendor meeting calendar, and track spending against purchasing minimums to protect discount tiers. Manage the studio's accessory inventory and serve as the go-to support resource during expediting and installation prep.
*3+ years of purchasing, expediting, or procurement coordination experience, preferably in interior design, architecture, or a related industry.
*Bachelor's degree preferred, or equivalent work experience.
*Experience with vendor communication, purchase order management, and accounts payable workflows.
*Proficiency in Studio Designer strongly preferred; experience with comparable project management software required.
*Proficiency in Microsoft Office Suite and Google Workspace; Smartsheet experience a plus.
*Excellent verbal and written communication skills.
*Highly organized, with strong attention to detail across simultaneous projects.
*Able to manage competing priorities and adapt within structured processes.
*Professional and composed in all vendor, client, and internal interactions.
*Valid driver's license and reliable transportation required. This role involves regular travel to vendor locations for pick-up and drop-off of items.
Glenna Stone Interiors is a nationally recognized luxury interior design firm based in Chestnut Hill, Philadelphia. Founded by Glenna Stone, whose background spans engineering, interior architecture, and Fortune 500 consulting, GSI delivers full-service, client-centered design experiences across the Main Line, East Coast, and select national markets. Our work is defined by timeless sophistication, thoughtful process, and a team that genuinely cares about excellence at every stage of the journey.
We offer a collaborative, growth-oriented studio environment where every role matters and quality of work is taken seriously. If you are motivated by precision, thrive in a team-driven culture, and want your work to contribute to beautiful outcomes, we would love to hear from you.
Benefits
*Two weeks PTO (increases with tenure)
*Health insurance
*Retirement plan
*10 paid holidays
Equal Opportunity Employer
Glenna Stone Interiors is an equal opportunity employer committed to creating a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other protected classification under applicable federal, state, and local laws.
