Part-time| On-site / Hybrid
Compensation: $40-50 starting
Start date: ASAP

Job Description:

Project Coordination:
- Maintain project schedules, task lists, and deadlines in collaboration with the design team.
- Coordinate meetings, site visits, deliveries, and installations.
- Keep specifications, proposals, budgets, and project records organized and current.
- Communicate with clients, contractors, workrooms, and vendors regarding logistics and project updates.
- Prepare meeting notes and follow up on outstanding decisions and action items.

Purchasing & Procurement
- Request quotes, confirm pricing and availability, and prepare proposals for approval.
- Place approved orders and track acknowledgments, lead times, shipping, and delivery status.
- Maintain purchasing records and flag delays, discrepancies, or budget changes.
- Coordinate with receiving warehouses and delivery teams.
- Resolve damages, missing items, returns, and vendor claims.
- Support installation planning and follow up on outstanding items after installation.

Studio Operations
- Organize the sample library, materials, catalogs, and studio supplies.
- Maintain vendor contacts, trade accounts, and digital filing systems.
- Manage studio calendars and support administrative needs.
- Assist with invoice tracking and coordinate records with the bookkeeper.
- Help prepare presentations, client meeting materials, and installation supplies.

- Previous experience in interior design coordination, procurement, project administration, or a related role.
- Strong organizational skills and close attention to detail.
- Clear, professional written and verbal communication.
- Ability to prioritize competing deadlines and follow tasks through to completion.
- Confidence working with spreadsheets, budgets, and purchasing records.
- Proficiency with Google Workspace, Canva, and Apple Shared Albums; experience Houzz Pro is a plus, but not required.
- Familiarity with furnishings, materials, vendors, and the design process is preferred.
- A resourceful, collaborative approach and sound judgment when handling confidential client information.
- Must be able to lift 30-40 lbs.
-Positive, energetic, calm attitude/demeanor.
- Problem solving skills.

What Success Looks Like: Projects are well documented, orders are accurately tracked, deadlines are visible, and issues are addressed early. The studio runs efficiently, and the design team can rely on you to keep details organized and follow-through consistent. Maintaining positive, collaborative studio time and client relationships.

Jennifer Messina Interiors is a boutique interior design firm creating thoughtful, beautiful spaces that reflect our clients’ lives. We’re seeking an organized, proactive Studio & Project Coordinator to support our Principal Designer/Owner, manage day-to-day studio operations, and keep projects moving smoothly from concept through installation.

Benefits:
- PTO
- Holiday
- Gas/auto reimbursement.
- Hybrid work schedule.
- Exposure to exciting, high-end design projects.
- Opportunity for career advancement in the firm/interior design industry.
- Collaborative and creative team environment.

jennifermessinainteriors.com