Alexander Design is seeking a Studio & Procurement Manager. The Studio & Procurement Manager ensures a smooth functioning of all supporting roles to AD and will assist with FF&E specifications, overseeing, and coordinating purchase orders from inception to final vendor payment. The ideal candidate will love to organize and standardize processes that lead to greater efficiency and simplicity wherever possible, and ultimately make tasks easier and more transparent for the design team at large.
Please submit cover letter and resume for consideration.
Billing, Procurement, and Logistics:
-Studio Designer data entry; creating proposals/invoices/purchase orders
-Place and track orders for projects
-Liaise with vendors and suppliers
-Manage / oversee shipping vendor and client warehousing / intake process
-Assist as needed to manage/track client retainers and funding
-Assist team with receiving local deliveries
-Assist with tracking all shipping related accounts
General Office Management:
-Manage team calendar
-Maintain sample library, organize team sample management/purging
-Schedule and prepare agenda for team meetings (and attend/lead meeting)
-General office housekeeping and organization
-Take initiative in creating new organizational systems where applicable
-Place orders for sample library as needed
Admin:
-Setup new projects in Studio Designer and Dropbox
-Work with Principal and team to streamline procedures, create office standards, and recommend ways to improve project management
-Communicate regularly with business manager and accountant
-Assist with organizing project installs and coordinating logistics / install team
-Support design team as needed with project management tasks
-Manage exit/ offboarding process and create exit/ offboarding and transition standards where needed
Software and Programs:
-Manage Dropbox folders, project management software, and Google Drive
-Create, edit, and manage templates (for folders, presentations, and drawings)
-Manage Studio Designer organization and new project setup
-Manage licenses and subscriptions where needed
HR:
-Point of contact for onboarding new hires
-Tracking employee time off
-Manage intern schedule and availability
-Assist with new intern onboarding and searches for new interns as needed
Inventory:
-Manage and organize inventory, including items in storage with interns /assistants
-Manage/organize storage unit
-Manage inventory in Studio Designer
Alexander Design is a globally-recognized Los Angeles-based interior design firm specializing in residential, retail and hospitality environments. Founded by design principal Vanessa Alexander, we are a creative team dedicated to crafting holistic spaces informed by our clients’ visions, lifestyle and stories.
