Peltier Interiors is a boutique design studio focused on high-end residential projects with a commitment to detail, creativity, and client experience. We’re looking for a sharp, proactive Procurement Specialist & Studio Coordinator who thrives in a fast-paced environment, keeps the studio running like a well-oiled machine, and supports our design team with procurement and project execution from start to finish.
This is not a design position—but a role within our creative studio, ideal for someone who excels at juggling logistics, organization, communication, and vendor coordination. This job will require you to be ONSITE. This is not a remote position.
You’ll Be Great In This Role If You Are:
Exceptionally organized and detail-oriented
Experienced in managing orders, vendors, and budgets
Skilled at managing multiple priorities and shifting timelines
A strong communicator with a professional, warm demeanor
Comfortable working independently and collaboratively
A natural problem-solver with a proactive attitude
Excited to keep things moving behind the scenes so great design can shine
Procurement & Vendor Coordination
Initiate and manage purchase orders, invoices, proposals, and payments
Place and track furniture, finish, and material orders from quote to delivery
Monitor lead times, track open orders, and resolve delivery or quality issues
File necessary claims with vendors and liaise with warehouses on receiving
Communicate regularly with vendors, manufacturers, and the internal team
Maintain accurate records in Studio Designer, keeping logs up to date
Create and manage client budgets, allowances, and install schedules
Generate weekly "Looking Ahead" reports to keep project teams aligned
Follow up with design/ownership teams about deadlines and outstanding decisions
Attend and run weekly internal meetings and take detailed notes and follow-up actions
Manage team tasks in Monday.com
Maintain strong internal systems and workflows that support team efficiency
Prepare weekly reports and meet with lead designers for project updates
Product entering and proposal/invoice generations
Create spec books - with pictures and info. Data entry for the contractor
Notes and communication to clients, post client meetings
Project Administration & Support
Maintain project Google Drive folders and organize digital records
Experience managing project timelines, milestones, and client communications
Schedule client meetings, site visits, vendor appointments, and installations as needed
Coordinate time billing invoices and correspondence with accounting
Support firm principals with calendar management, travel, and scheduling
Help with installations and photoshoots as needed
Create end-of-project client packages (paint schedules, care instructions, contact lists)
Coordinate and assist with referral gifts and business development outreach
Financial recaps for clients - tracking to budget/receipts centralized
Reconciling weekly uncategorized expenses
Assist with studio Operations
Peltier Interiors is a boutique design studio focused on high-end residential projects with a commitment to detail, creativity, and client experience.
