The Principal Assistant + Office Coordinator serves as a strategic extension of the Principal Designer, ensuring seamless communication, organization, and operational flow across the studio. Acting as both a trusted gatekeeper and an operational leader, this role supports the principal and broader team by anticipating needs, implementing efficient systems, and maintaining studio-wide structure.
This position thrives on initiative, precision, and professionalism — bringing foresight, composure, and elevated service to every interaction with leadership, clients, and staff.
• Coordinate the Principal Designer’s dynamic calendar, facilitating all internal meetings and external engagements with accuracy and discretion.
• Partner with agency to arrange domestic and international travel for the Principal and team, ensuring seamless itineraries, preferred accommodations, and streamlined communication.
• Collaborate with the design team assistant to plan and execute company events, outings, and off-site activities.
• Work closely with the design team on post-occupancy processes, ensuring a smooth project close-out and a refined client experience.
• Oversee office upkeep and vendor coordination, ensuring repairs, improvements, and ongoing projects are completed efficiently and with minimal disruption.
• Liaise with the IT company to troubleshoot technical issues, coordinate maintenance schedules, and streamline technology set-up for new and existing employees.
• Coordinate all onboarding and offboarding logistics with IT and HR, including systems access, hardware, and compliance checklists.
• Track renewal dates for subscriptions, contracts, and service agreements, maintaining proactive oversight of all studio commitments.
• Handle daily mail, package routing, and shipping needs with accuracy and timeliness.
• Oversee the principal’s wish list, tracking requests and ensuring follow-up on action items.
• Liaise with insurance brokers to procure additional policies as needed and assist with principal estate planning documentation.
• Partner with art registrars to oversee the principal’s art collection, ensuring accurate documentation and maintenance.
• Schedule and coordinate performance reviews in collaboration with management, supporting HR with trainings and team-building initiatives.
ATTRIBUTES:
• Exceptionally organized with the ability to prioritize and pivot in a fast-paced environment.
• Professional communicator with a poised, approachable demeanor and strong interpersonal awareness.
• Proficient in Microsoft Office Suite
Founded in 2013, TORREY is a New York City-based interior design firm focusing on residential commissions for private clients.
In addition to projects spanning New York, Los Angeles, Miami, Big Sky, Denver, Boston, The Hamptons; as well as London, Ireland, Lisbon, Mexico City, and Cabo San Lucas, TORREY has also crafted custom interiors for global jets and transport coaches.
TORREY’s work has been featured in Architectural Digest, The New York Times, Galerie, and other leading international publications. TORREY’s highly anticipated first monograph, Private Spaces: Great American Design, published by Rizzoli, is now available for purchase online and at bookstores globally.
