This position serves the mission of Andrea Claire Studio by ensuring every custom lighting project moves efficiently from signed proposal through fabrication, delivery, and installation. The Operations Manager owns the internal execution of projects, purchasing, vendor coordination, production scheduling, logistics, and studio operations so that projects are delivered accurately, on time, and at the quality standards expected by the studio.
This role serves as the operational backbone of the company, creating systems, maintaining organization, solving logistical challenges, and supporting both the sales and production teams.
Project Management
• Assume ownership of all projects after contract execution.
• Receive project handoff from the Sales Manager.
• Review project scope for completeness.
• Build internal production schedule.
• Coordinate project timelines.
• Track project milestones.
• Monitor fabrication progress.
• Maintain project documentation.
• Coordinate internal communication between design, fabrication and vendors.
• Ensure projects remain on schedule.
• Escalate delays or risks to leadership.
• Coordinate final delivery and installation logistics.
• Verify project completion and closeout documentation
Production Coordination
• Maintain production calendar.
• Coordinate workflow with fabrication partners.
• Schedule outside vendors.
• Monitor capacity planning.
• Prioritize production based upon delivery deadlines.
• Ensure production documentation is complete before fabrication begins.
• Verify material availability prior to production.
Also:
Purchasing & Vendor Management
Shipping & Logistics
Financial Administration
Studio Operations
Team Collaboration
• Bachelor's degree preferred.
• 3–5 years experience in operations, production coordination, project management, or studio management.
• Experience managing multiple concurrent custom projects.
• Excellent organizational skills.
• Strong written and verbal communication.
• Ability to prioritize competing deadlines.
• Advanced proficiency in Microsoft Excel and Microsoft Word.
• Adobe InDesign required.
• Experience with QuickBooks preferred.
• Experience with CRM software (Pipedrive preferred).
• Experience with freight coordination and purchasing preferred.
• Interest in architecture, interiors, furniture, decorative arts, or luxury design.
We are a boutique chandelier design and fabrication studio with 15 years of experience working globally with A-list interior designers on extraordinary projects. Each chandelier is designed and hand-crafted in-house and made to order using materials such as bamboo, brass, porcelain, paper, fiberglass, and glass. Inspired by modernism, classicism, Barbara Hepworth, Alexander Calder, and Isamu Noguchi, our lighting blends sculpture, design, and artistry. Above all, we value intentional design, refined craft, and creating moments of surprise and delight.
To Apply
Send your resume, a brief cover letter addressing the questions below, and two professional references to mail@andreaclairestudio.com.
In your cover letter, please answer the following:
• Tell us about a time you had to manage multiple moving parts, deadlines, or priorities simultaneously. How did you stay organized?
• This role requires a high degree of follow-through and attention to detail. What systems, habits, or tools help you stay accountable in your work?
• Why are you interested in working within a creative studio environment specifically, rather than a more traditional administrative role?
• What interests you about operations, logistics, sales support, or production coordination?
• Please share your availability, preferred weekly schedule (3 full days or 4 shorter days), and earliest possible start date.
