About the Position:
Doyle Auctioneers & Appraisers is seeking an Event Manager responsible for leading event planning and project management as a key member of the marketing team. The ideal candidate will be adaptable, organized, and possess strong interpersonal skills to work effectively with internal teams, vendors, and clients. Full-time, in-house position with occasional late nights and travel based on the event schedule. Competitive compensation and comprehensive benefits package.
Responsibilities:
Plan and project manage events from ideation to delivery, including but not limited to the creation of timelines, budgets, invitations and guest lists, supplier sourcing, and communication to attendees, suppliers, and stakeholders
Craft innovative programming and impactful events to drive engagement, elevate brand experience, and support marketing goals
Identify opportunities and refine processes to scale similar initiatives across regional offices
Collaborate with internal stakeholders and leadership to understand event objectives and requirements
Work with the creative team to prioritize and create event marketing including invitations and multi-media promotional materials
Coordinate registration, transportation, hotel accommodations, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs
Assign project roles based on the needs of the event or project
Work with the onsite team to manage day-of logistics, including rental deliveries, audio/visual system setup, and catering arrangements
Perform post-event follow-up and analysis
Oversee ordering, tracking, and timely restocking of materials to support upcoming events and marketing initiatives
Track and manage event budgets, ensuring ROI alignment across contracted services and experiences
Liaise with VIP clients, guest speakers, and internal specialists to deliver successful, high-touch experiences reflecting DOYLE’s brand guidelines and hospitality standards
3+ years of relevant experience
College degree in a related field
Prior experience managing and designing a variety of events, conferences and meetings including but not limited to exhibitions, executive events, cocktail receptions and dinners, seminars, round tables, networking events, panels and book signings
Strong project management skills with the ability to manage multiple events across multiple regions simultaneously
Motivated, self-starter, ability to work independently and project plan; ability to think innovatively
Ability to manage multiple projects simultaneously with a proven ability to work well under pressure to meet established deadlines
Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions
An individual known to exhibit enthusiasm, integrity, and willingness to help whenever necessary
Willingness to travel and work flexible hours as needed, including occasional evenings
Excellent interpersonal and communication skills with the ability to navigate diverse stakeholder groups
Proven ability to adapt quickly to shifting priorities in a fast-paced, client-facing environment while maintaining a high level of organization and attention to detail
Experience in B2B Marketing events and/or trade show management a plus
Experience with contact management and lifecycle marketing a plus
Founded in 1962, Doyle is one of the world’s foremost auctioneers and appraisers of Fine Art, Jewelry, Furniture, Decorations, and other categories. Headquartered in New York City with regional offices across the country, Doyle auctions attract a global base of buyers and consignors. Doyle has built a reputation for achieving outstanding prices at auction, and our focus on individual attention to our clients remains paramount.
