Assistant / Administrative Assistant
Kelly Behun Studio
Position Overview
We are seeking a highly organized, detail-oriented Assistant to support our Studio Director in daily operations, project coordination, and administrative management. This role is ideal for someone who thrives in a fast-paced creative environment and enjoys balancing logistics with aesthetics.
The Assistant will play a key role in keeping projects organized, timelines on track, and communication seamless between Studio director & design team.
Key Responsibilities:
-Administrative Support
-Manage calendars, schedule meetings, and coordinate site visits
-Organize digital files, project folders, and shared drives
-Prepare meeting agendas, take notes, and distribute follow-ups
-Track / check budgets invoices, purchase orders, and vendor payments
-Assist with bookkeeping coordination and expense tracking
Project Coordination:
-Support designers with sourcing materials, finishes, and furnishings
-Maintain FF&E schedules and specification sheets as needed
-Track lead times, deliveries, and installations
-Coordinate with vendors, workrooms, and contractors
-Prepare client presentation materials (mood boards, binders, samples)
Client & Vendor Communication:
-Act as point of contact for scheduling and logistics
-Follow up on orders, quotes, and revisions (as needed)
-Ensure clear communication between design team and Studio Director
Studio Operations:
-Maintain studio library and sample organization (as needed)
-Assist with photoshoots and styling days (as needed)
-Help streamline systems and improve internal processes
Qualifications:
-2-6 years experience in administrative support, design studio, or related field
-Strong organizational and time-management skills
-High attention to detail
-Proficiency in Google Workspace, Microsoft Office, and project management tools
-Experience with design software (AutoCAD, SketchUp, Studio Designer, etc.) is a plus
-Professional, clear written and verbal communication
Personal Attributes:
-Proactive and solutions-oriented
-Comfortable juggling multiple projects simultaneously
-Calm under deadline pressure
-Discreet with confidential client information
-Passion for interiors and design
Kelly Behun Studio is an AD100 & ElleDecor A-List interior design firm based in New York City that specializes in the design of interiors, furniture and decorative accessories. Founded by Kelly Behun, the Studio provides a uniquely hands-on approach producing customized environments perfectly tailored to each client’s needs. Clients are assured a highly personal experience with an emphasis on collaboration and individualized service. Considered an interior designer with the eye of a gallerist, Kelly’s projects utilize everything from bespoke furnishings and unique designer pieces to offbeat accents and unexpected vintage finds. The aesthetic relies more on visual and emotional appeal than a particular style or provenance. Kelly has deep connections to the art world and is always seeking new and innovative ways for clients to integrate art into their homes. Her portfolio includes projects for high profile individuals in the worlds of technology, entertainment, business and politics.
