Location: Hybrid / Remote – West Hartford, CT area (local candidates preferred)
Schedule: Part-Time, 25–30 hours per week
Compensation: $25-30 /hour
Start Date: May/June 2026
Employment Type: 1099 Independent Contractor
Trial Period: 90-day probationary period
About the Role
We are seeking a highly organized and detail-oriented Administrative & Bookkeeping Associate to support the financial and operational functions of a growing interior design firm. This role is essential to keeping projects and internal systems running smoothly and is ideal for someone who enjoys working behind the scenes in a fast-paced, detail-driven environment.
This position reports directly to the Director of Operations and works closely with the principal and design team. Responsibilities span bookkeeping, procurement, and administrative support, with a strong emphasis on organization, accuracy, timeliness and proactive follow-through.
This is a hybrid-flexible role, with the option to work 1–2 days per week in-office or fully remotely, depending on candidate expertise and location.
Schedule Requirements
Est. 25–30 hours per week
Minimum of 5 hours per day between 9:00 AM – 5:00 PM (EST)
Must be available during standard business hours for team coordination
Key Responsibilities
Bookkeeping & Financial Administration
Manage day-to-day bookkeeping using QuickBooks Online and Houzz Pro
Record transactions, reconcile accounts, and maintain accurate financial records
Prepare and file sales tax
Assist with financial reporting and documentation
Track project expenses, vendor invoices, and client billing support
Maintain insurance documentation and renewal schedules
Procurement & Order Management
Place and manage orders for all FF&E
Track order status and maintain detailed procurement logs per client project
Coordinate with vendors regarding lead times, shipments, and deliveries
Manage purchase orders and ensure accurate documentation
Process, submit, and track claims for damaged items to ensure timely resolution
Schedule and coordinate project installations
Open and maintain trade accounts; update vendor records
Administrative Support
Maintain organized digital filing systems across projects
Support project documentation and record keeping
Assist the Director of Operations, Principal, and design team with day-to-day operational tasks
Help ensure internal processes and workflows are followed consistently
Qualifications
Minimum 5 years of bookkeeping or related financial experience
Bachelor’s degree in business or related field (preferred)
Proficiency in QuickBooks Online (required)
Experience with Houzz Pro and/or Airtable (preferred)
Experience with interior furnishings product procurement, logistics coordination, or operations support
Experience filing sales tax
Background in interior design, architecture, construction, or a related industry (preferred)
Requirements
Must provide own computer (Mac preferred)
Strong written communication skills
Exceptional attention to detail and organizational ability
Ability to manage multiple projects and deadlines simultaneously
Expertise spreadsheets and tracking systems
Self-directed with a proactive, problem-solving mindset
Must pass a background check
Camden Grace Interiors is a full-service interior design firm based in West Hartford, Connecticut, specializing in residential and boutique commercial projects. Known for its thoughtful, process-driven approach, the firm designs, furnishes, and renovates spaces nationwide—balancing beauty, functionality, and long-term investment. Camden Grace has built a reputation for creating warm, inviting interiors that feel both timeless and effortlessly livable, guiding clients from initial concept through final installation with a highly organized and collaborative team
