JOB DESCRIPTION
Heath Interiors is seeking an administrative assistant to support the director of operations and principal designer. This role is instrumental in supporting efficient daily operations of our studio and maintaining an exceptional client experience. The ideal candidate is organized, detail-oriented and has excellent communication skills. This position is a part-time, hourly role. This is an administrative role, not a design role.

RESPONSIBILITIES
Client experience / Project Management:
- Facilitate new client onboarding via paperwork, setup in our invoicing software, sending client gifts
- Track and update project timelines in Asana and in our spreadsheets
- Updating client portal: ensuring client-facing information is up to date and proper files are uploaded
- Coordination/scheduling of tradespeople, deliveries, etc.
- Support with installs: reviewing checklists, coordinating deliveries, updating care guides
- Updating project specification binders and finish schedules. Communicating updates to project team.
- As needed, field Principal and Director of Operations emails for timely matters

Procurement
- Data entry into Studio Designer with item details
- Creating purchase orders
- Running regular weekly and monthly reports in Studio Designer
- Item tracking and vendor follow ups
- Regular item updates in Studio Designer with lead times
- Manage administrative email account- fielding vendor follow ups, order updates, trade account updates, etc
- Manage billing of receiving warehouse
- If candidate is local to LA, some site visits, pickups/dropoffs of items may be required

- Experience in an administrative or executive assistant role is a plus
- Excellent organizational skills and attention to detail
- A proactive mindset. Ability to move tasks forward with minimal oversight and preemptively check in with team
- Proficiency in Google workspace: Gmail, docs, sheets.
- Experience in Asana and Studio Designer is a plus
- Experience in the interior design industry is a plus
- This role requires a somewhat flexible schedule with the ability to jump in when needed (with proper notice of course!) We anticipate 10-20 hours/month to start with possibility to grow
- This role could be remote, though Los Angeles based is a big plus
- Thrives in a team environment and likes to have fun!

Based in Los Angeles, Heath Interiors is a luxury interior design firm working on projects across the county. Our approach is centered around creating an incredible client experience. Our practice is rooted in a commitment to quality, timelessness, and one-of-a-kind details to create warm and inviting homes that stand the test of time. We are a small and nimble team with a passion for creating meaningful, custom homes across the US.

https://heathinteriordesign.com/