We are seeking a detail-oriented Accounts Payable & Purchasing Coordinator to manage vendor payments, process invoices, and support purchasing operations. Key responsibilities include:
Monitor and manage emails and incoming mail related to payables.
Process invoices, verify merchandise received, and ensure accurate pricing.
Coordinate with the Accounting Manager on check printing cycles.
Process payments via ERP system or company credit card.
Maintain accurate vendor records and respond to vendor inquiries.
Support the Buyer and Warehouse team in resolving purchase order, shipment, and pricing discrepancies.
Assist store locations with vendor information, special orders, and employee purchases.
Review and process trade applications, set up business accounts, and maintain records.
Collect and review monthly reports from stores and enter financial transactions in the system.
Support special projects as needed.
This role requires strong organizational skills, attention to detail, and the ability to collaborate across departments to ensure efficient operations.
Qualifications & Experience:
Education: Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred but not required).
Experience: 2+ years of experience in accounts payable, purchasing, or a related administrative role.
Experience with ERP systems (e.g., Storis or similar) and Microsoft Office Suite (Excel, Outlook, Word).
Familiarity with inventory management and vendor relations is a plus.
Skills & Competencies:
Strong attention to detail and accuracy in financial processing.
Excellent organizational and time management skills.
Ability to manage multiple tasks and meet deadlines.
Strong communication and interpersonal skills for vendor and internal team interactions.
Problem-solving skills to resolve discrepancies in invoices, pricing, and shipments.
Ability to work independently and collaboratively with various departments.
Preferred Skills:
Experience in retail, manufacturing, or distribution industries.
Knowledge of accounts payable best practices and purchasing procedures.
Understanding of financial documents such as invoices, purchase orders, and trade applications.
The Kellogg Collection has been providing a wide selection of classic, top-of-the-line home furnishings, rugs and accessories for four decades. With four stores located in the mid-Atlantic region, including Baltimore, MD, McLean, VA, Richmond, VA and Washington, DC. The Kellogg Collection is renowned for its expert staff, outstanding customer service, convenient in-stock inventory and custom decorating services.
