We are seeking a full-time Procurement Administrator with in experience in purchasing. The Procurement Administrator (PA) is a central figure in the purchasing process throughout the firm. Procurement Administrator will be experienced handling a variety of tasks including purchasing, procurement, documentation, and coordination. They will be skilled in transferring and sharing information as they will act as a point-person of communication with vendors, contractors, and our warehouse. PAs will meet once a week with the designer, coming prepared to the meeting with accurate and up-to-date reports so the designer can ensure everything is aligning with other aspects of the project. PAs will own their responsibilities and have a developing skillset to foresee possible mistakes and/or logistical snags. Procurement Administrator should have a positive, can-do attitude, and feel comfortable researching situations and providing ample information for others.
Required Credentials
Bachelor’s degree
3-5 years experience in purchasing/procurement management
Proficient in Microsoft Suite
Experience in Studio Designer a plus
Experience working in the Interior Design field a plus
Required Skills
Excellent written and verbal communication
Developed organizational skills
Understanding of the purchasing process
Expertise in the organization of purchasing deadlines, lead time changes, pricing changes, vendor and contractor follow up
Proven ability to coordinate many items into a concise delivery schedule
Required Traits
Initiative and ownership of tasks
Ability to “jump-in” and eager to learn and provide support to staff
Comfortable following up with vendors and contractors, especially when professional assertiveness is necessary.
Responsibilities: We’ll count on you
The Procurement Administrator will enter and purchase all approved specified furniture, materials, and labor (sub-contractors). The PA will manage the ordering process: order product, manage follow up /tracking & updating Studio Designer. The PA will adjust invoices as needed (shipping costs, resourced items, removals, receiving warehouse), update POs as needed and update proposals per designer. Additionally, the Procurement Administrators will assist with managing and/or collecting information on damages, claims with vendors, and repairs. It will be crucial for the PC to maintain relationships with vendors/manufacturers. The Procurement Administrator will also check in deliveries to our office.
Scheduling:
The Procurement Administrator will manage the delivery and installation schedule with designer. This will be done by scheduling trades, deliveries, installs (with the approval of the designer), and managing the communication between all concerned parties.
Ovadia Design Group is an award-winning New York City-based full-service interior design and architecture firm. We are innovators and creatives - curating evolved spaces and breaking the boundaries of design, each project characterized by spaces in which are inviting and intentional. Our talent is our deep knowledge and an evolved approach to design. We understand that design extends beyond curating beautiful environments - we craft spaces with a story that are thoughtfully crafted for our clients in mind. Our collaborative spirit fuels our dedication, as we understand that the finest spaces are born through a fusion of diverse perspectives and shared expertise. We bring diverse passion and unique creativity to life to high-end residential, commercial, and hospitality environments. Our mission is to craft timeless spaces, design to withstand the test of time, and discover the art of functionality.
What We Offer & Benefits
PTO and paid holidays
Medical, dental, and vision coverage (75% company-paid)
401(k) plan
Pre-tax commuter benefits
Access to a robust employee assistance program (EAP) offers counseling with local, licensed, certified counselors and great savings through LifeMart for travel, electronics, family care, wellness, home & auto, and more!
Summer Fridays
Team-building events and a strong company culture
Office Hours
Monday-Thursday 9:00 AM – 6:00 PM
Friday: 9:00 AM – 4:00 PM
