Glenna Stone Interior Design is currently seeking an Office Manager/Bookkeeper. We are looking for an individual who will be responsible for office/facility management, client and vendor hospitality, depositing checks/processing invoices, paying vendors, and additional bookkeeping support.

Primary Responsibilities:

Office Management:

Daily office management/ supplies/ office logistics/ client and vendor hospitality
Facility management (alarm system, landlord, utilities, etc.)
Organize and maintain studio library and materials, including filing samples
IT liaison, helping to troubleshoot IT issues with the appropriate vendor
Coordinate GSID events and activities
Vendor coordination– set up vendor meetings and new accounts
Manage the schedule/planning of High Point Market and other company travel
Administration and special project support to the Director of Process and Operations

Bookkeeping:

Assist in the time billing invoicing cycle including sending client statements
Deposit checks and enter client payments into Studio Designer
Pay vendor invoices, update POs and post payments in Studio Designer, and file paperwork as needed
Make sure all credit card payments have supporting invoice documents and are properly recorded in Studio Designer
Manage the issue resolution process for damages/repairs/refunds
Support the Bookkeeper in administrative tasks as necessary

Desired Qualifications

3+ years of experience in accounting or bookkeeping and office management
Proficiency in Microsoft Office – Excel proficiency is a must
Strong verbal and written communication skills
Excellent organization and attention to detail
Ability to handle confidential employee and client information

Firm Info and Culture

Philadelphia-based Glenna Stone Interior Design is the firm luxury homeowners turn to when they want to elevate their interiors with beauty, harmony, and radiance. Known for their award-winning modern-meets-timeless aesthetic, the firm believes in being fully engaged with their clients, taking a 360-degree approach to both design and process-driven project management, turning what a homeowner thinks is impossible into a dream realized. Since 2010, Glenna Stone Interior Design has served discerning residential and commercial clients throughout the greater Philadelphia region, Delaware and surrounding beach communities and across the U.S.

At Glenna Stone Interior Design, we believe in being fully engaged in our work every day. To us, this means that we are present in everything we do. We listen with our ears and our hearts. We know that for our work to remain impactful, we must be dedicated and committed. We strive to be our most creative selves and understand that sometimes this comes with unexpected challenges. When that happens, we embrace the challenge, learn from it, and move forward better and stronger. We believe in celebrating our successes, they not only motivate and inspire us but propel us forward. Collectively, we turn what our clients think is impossible into a dream realized. We believe our work instills harmony, strengthens connections to one another, restores the spirit, and enriches the human experience.

Benefits

2 weeks PTO, increasing with years of service
Health insurance
Retirement plan
7 firm holidays and 3 floating holidays

GSID is an equal-opportunity employer committed to creating a diverse workforce. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, service member status, amnesty or status as

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